Top 20 Productivity and Time Management Apps in 2025

2. Clockify: Best Time Tracking Software For General Usage

• Platforms Available: Web, Windows, Mac, Linux, Android
• Free demo: Free trial version is available
• Website: https://clockify.me/

Clockify is a versatile employee monitoring and time tracking software available on Mac, Windows, Linux, mobile apps, and browser extensions. As part of the CAKE.com suite, it helps teams and freelancers track, bill, and schedule work hours efficiently, with over 80 integrations including Google Calendar and Jira.

Its user-friendly interface simplifies workflows, while features like the Clockify Kiosk support shared device usage for on-site teams. Though some users report occasional glitches and login issues, Clockify remains a popular tool for improving productivity and managing time across devices.

Key Features

• ✔ Time Tracking: Monitor both productive and billable hours, helping teams recognize efficiency and reward contributions accurately.

• ✔ Unlimited Project Tracking: Unlike many tools with limitations, Clockify allows tracking across unlimited projects without restrictions.

• ✔ Project Categorization: Organize tasks by project and measure individual contributions based on time spent.

• ✔ Timesheet Analysis: Review, allocate, and manage time effectively while identifying idle periods for optimization.

• ✔ Attendance & Absence Management: Centralized tracking of attendance and leave through an intuitive absence calendar for simplified workforce oversight.

3. Time Doctor: Time Tracking Solution For Monitoring Employees

• Platforms Available: Web, Windows, Mac, Linux
• Free demo: Free trial version of time doctor is available
• Website: https://www.timedoctor.com/

Time Doctor is a cloud-based time tracking tool designed to improve employee efficiency and project profitability. It includes features like time tracking, productivity analytics, custom schedules, and payroll integrations such as ADP. Employers can monitor app and website usage and capture screenshots to assess productivity. However, it has some drawbacks, including synchronization issues between desktop and mobile apps, inaccurate tracking during low activity periods, and concerns about intrusive monitoring. The lack of a free version and occasional glitches also affect the overall user experience.

Key Features

• ✔ Time Tracking & Timesheets: Log working hours accurately, including offline time, to support transparency and payroll readiness.

• ✔ Web & App Monitoring: Track usage of websites and applications to assess productivity levels in real time.

• ✔ Productivity Measurement: Gain insights into performance trends with detailed productivity analytics.

• ✔ Distraction Alerts & Screenshots: Receive alerts for idle behavior and capture periodic screenshots to minimize distractions.

• ✔ Project Management & Budgeting: Monitor progress, allocate resources, and control project budgets efficiently.

4. Toggl Track: Time Tracking Solution For Monitoring Employees

• Platforms Available: Web, Windows, Mac, Linux, Android
• Free demo: free trial version available
• Website: https://toggl.com/

Toggl Track is a flexible and intuitive cloud-based time tracking tool built for individuals, teams, and freelancers. It simplifies time management with features like task organization, detailed reporting, and invoicing, while supporting multi-device access; including desktops, mobiles, and smartwatches. With over 100 integrations, it fits easily into most workflows. Its clean interface makes time logging easy, especially for managing large teams and complex projects. However, users have noted occasional sync issues across devices, minor bugs, and a learning curve due to its wide feature set. Pricing may also be on the higher side compared to other alternatives.

Key Features

• ✔ Ease of Use: Customizable and intuitive interface that fits smoothly into daily workflows.

• ✔ Payroll Assistant: Tracks billable and non-billable hours to simplify accurate payroll processing.

• ✔ One-Click Timer, Background Tracking: Track time instantly with one click, while background tracking logs work automatically.

• ✔ Summary, Detailed, and Weekly Reports: Access clear, customizable reports for daily insights or weekly overviews.

• ✔ Time Rounding, Project and Revenue Tracking: Auto-round time entries and monitor project budgets and earnings in real time.

5. RescueTime: Best Employee Hours Tracking App

• Platforms Available: Web, Windows, Mac, Linux, Android
• Free demo: free trial version of rescue time lite package is available
• Website: https://www.rescuetime.com/

RescueTime is a smart productivity and time management tool that automatically tracks time spent on apps, websites, and tasks to help users build better work habits. It offers real-time insights, goal setting, activity alarms, and website blocking to reduce distractions and boost focus. Features like offline time logging, and personalized productivity goals make it ideal for consultants and remote professionals. While it may lack advanced team management tools, its intuitive design and deep analytics make it a top choice for improving individual productivity.

Key Features

• ✔ Reports, Trends, and Insights: Set goals, track progress, and get detailed insights into how your time is spent.

• ✔ Timesheets and Project Tracking: Generate automated timesheets and track project hours for accurate task management.

• ✔ Focus Sessions and Distraction Blocking: Start focus sessions and block distractions to stay in deep work mode longer.

• ✔ Goal Setting and Real-Time Alerts: Define productivity goals and get real-time alerts to stay aligned throughout the day.

• ✔ Daily Highlights and Weekly Reviews: Capture key accomplishments and review weekly trends to continuously improve.

6. Jibble: Best Free Time & Attendance Tracker for On-Site and Remote Teams

• Platforms Available: macOS, Windows, Linux, Android, iOS
• Free demo: Free Trial Available
• Website: https://www.jibble.io/

Jibble is a powerful time tracking and attendance solution designed for teams that need precise location-based tracking and real-time attendance monitoring. It supports clock-ins through web, mobile, desktop, kiosks, and even facial recognition. Jibble’s free plan stands out by offering unlimited users, projects, automated timesheets, screenshots, GPS-based tracking, and basic time policies, making it ideal for both office-based and field teams. Premium plans unlock additional features like live GPS tracking, unlimited geofencing, leave accruals, and advanced admin controls. Its geolocation and biometric capabilities make it especially useful for companies managing on-site and remote hybrid teams.

Key Features

• ✔ Time Tracking: Log work hours precisely using real-time or manual tracking options.

• ✔ Live Location Tracking: Monitor employees’ real-time location during work hours for field visibility.

• ✔ Time-Off Management: Handle leave requests, approvals, and balance tracking with ease.

• ✔ Activity Monitoring & Timesheets: Track user activity and auto-generate detailed activity-based timesheets.

• ✔ Attendance Tracking & Management: Record daily attendance and manage schedules for full workforce visibility.

7. Hubstaff: Best Employee Time Tracking Software With Modern Analytics

• Platforms Available: Windows, Linux, Android, iPhone/iPad, Mac, Web-based
• Free demo: They provide a free package named Solo Lite. However, with limited features
• Website: https://hubstaff.com/

Hubstaff is an advanced time management and productivity tool designed for remote teams, offering features like time tracking, project management, payroll integration, and employee activity monitoring. It provides accurate timesheets, GPS-based location tracking for field teams, and integrates with platforms like Basecamp and Trello. Productivity tools such as app usage monitoring and achievement badges encourage team transparency and performance. However, it has some drawbacks, pricing can be high for small teams, the interface may feel unintuitive, and features like screenshot tracking and idle time detection can be seen as intrusive or inconsistent. Still, Hubstaff remains a strong option for teams seeking complete time and productivity tracking.

Key Features

• ✔ Accurate Time & Location Tracking: Track work hours, generate timesheets, and monitor location in real time.

• ✔ Smarter Project & Payroll Management: Manage budgets, automate payroll, and generate insightful performance reports.

• ✔ Efficient Team Coordination: Schedule shifts, assign tasks, and monitor employee activity with ease.

• ✔ Powerful Tool Integrations: Connect with tools like GitHub, Trello, and Zapier to simplify workflows and boost productivity.

8. My Hours: Best Employee Productivity Monitoring Software

• Platforms Available: Android, iOS, Web
• Free demo: 14-Day Free Trial Available
• Website: https://myhours.com/

My Hours is a cloud-based time tracking tool built for teams, offering features like time tracking, project cost analysis, expense logging, invoicing, and app integrations. Its user-friendly interface and simplified layout make task management and productivity tracking straightforward. While the platform scores well on accessibility and data security, it does face a few challenges, setting up third-party integrations can be tricky, customization options are limited, and the reporting capabilities may lack depth. Users have also noted occasional bugs and performance lags.

Key Features

• ✔ Flexible Time Tracking Options: Track work hours with a timer, fill timesheets, or log time manually to suit any workflow.

• ✔ Smart Productivity Tools: Set reminders, bulk edit entries, and track expenses to stay organized and efficient.

• ✔ Complete Financial Management: Manage budgets, automate billing, and generate detailed reports with ease.

• ✔ Smooth Integrations: Connect with Zapier, QuickBooks, and other tools to simplify tasks and financial operations.

9. DeskTime: Time Tracking App For Tracking Employee Hours

• Platform Availability: Windows, Linux, Android, iPhone/iPad, Mac, Web-based
• Demo: Free demo is available for 14 days
• Website: https://desktime.com/

DeskTime is an automatic time tracking and productivity tool that helps businesses monitor employee activity, optimize workflows, and boost efficiency. It logs work hours, tracks web and app usage, captures screenshots, and offers project-based time tracking with profitability insights. With integrations like Jira, Trello, and Google Workspace, plus features like shift scheduling, Pomodoro breaks, and mobile access, DeskTime promotes both productivity and work-life balance. It’s known for its ease of use, solid customer support, and measurable results in performance improvement.

Key Features

• ✔ Detailed Time & Activity Tracking: Time tracking and document title tracking help you understand exactly where work hours go.

• ✔ Attendance & Cost Management: Track leaves with an absence calendar and calculate project or employee costs effortlessly.

• ✔ Focus & Productivity Tools: Use screenshots and the Pomodoro Timer to stay accountable and maintain focus throughout the day.

• ✔ Billing & App Usage Insights: Handle invoicing with ease and track app and URL usage for deeper visibility into digital workflows.

10. Everhour: Best Tool for Project and Employee Time Tracking

• Platform Availability: Windows, MacOS, Android, iOS, Web
• Demo: Free Trial Available On Request
• Website: https://everhour.com/

Everhour is a versatile time tracking and project management tool built to help businesses manage time, budgets, and invoicing with ease. It features a Pomodoro timer to enhance focus, screenshot-based work monitoring, and over 20 native integrations with popular tools like Asana and Trello. With visual planning and progress tracking, it supports smarter resource allocation and informed decision-making. However, Everhour has some downsides, there’s no dedicated Android app (only a separate scheduling app, “Shift by Everhour”), and the iOS app has received mixed reviews. Additionally, slow customer support response times can be a challenge for users needing quick assistance.

Key Features

• ✔ Flexible Time Logging: Timer, manual entry, and clock-in/out options make tracking work hours simple and accurate.

• ✔ Smart Leave Notifications: Get alerts for time off requests and manage availability with ease.

• ✔ Task Insights & Reporting: Organize tasks efficiently and access clear reports for better planning.

• ✔ Connected Workflows: Integrated with tools like Pivotal, Xero, and Slack to simplify your daily operations.

11. TimeCamp: Best Employee Time Tracking Tool With Advanced Features

• Platform Availability: Web, Mac, Windows, Linux, iOS, Android
• Demo: Free Trial Available On Request
• Website: https://www.timecamp.com/

TimeCamp is an adavanced cloud-based time tracking and project management tool that automates time logging, monitors productivity, and simplifies billing, making it ideal for freelancers and businesses of all sizes. It integrates easily with over 70 tools including Jira, Trello, Asana, QuickBooks, and Xero, offering detailed insights into employee performance, project profitability, and resource utilization. Features like keyword-based automated timers, idle detection, invoicing, and attendance tracking enhance operational efficiency. However, its mobile apps often face sync delays and performance issues, and users report occasional bugs, inconsistent export reports, and limited project management flexibility. Despite these drawbacks, TimeCamp remains a highly rated and cost-effective solution for teams seeking a reliable, automated time tracking system.

Key Features

• ✔ Automatic Time & Productivity Tracking: Track time and productivity in the background without disrupting your workflow.

• ✔ Reports, Custom Billing & Invoicing: Generate reports, apply custom billing rates, and create professional invoices easily.

• ✔ Timesheet Approval & Attendance: Manage attendance and approve timesheets with a simplified review process.

• ✔ Tool Integrations Made Easy: Connect with Airtable, Asana, iCal, and more for smooth productivity across platforms.

12. ActivTrak: The Best Time Tracking App for Those Seeking Simplicity

• Platform Availability Windows, MacOS, Android, iOS, Web
• Demo Free Trial Available
• Website: https://www.activtrak.com

ActivTrak is a workforce analytics and productivity tool that helps businesses monitor employee activity, understand work patterns, and improve focus without being intrusive. It provides real-time dashboards, app and website usage tracking, and visual productivity reports to identify inefficiencies and distractions. Features like team benchmarks, capacity planning, and AI-powered coaching (available on higher plans) help managers prevent burnout and enhance performance across remote, hybrid, or in-office teams. While its interface is user-friendly and data-rich, some users note concerns around idle time accuracy and limited flexibility in activity categorization.

Key Features

• ✔ Smarter Workload & Productivity Support: Manage workloads efficiently and get personalized productivity coaching.

• ✔ Deep Work Insights & Monitoring: Gain personal insights with screenshots and app tracking for better focus.

• ✔ Real-Time Alerts & Team Reporting: Use alarms, activity logs, and team summaries to stay informed and aligned.

• ✔ Smooth Tool Integrations: Integrated with Jira, Asana, Zendesk, and more to unify your workflow.

13. TMetric: The Best Time Management App For Remote Teams

• Platform AvailabilityAndroid, Mac, iOS, Windows, and as web browser applications
• Demo Free Trial Available On ClockifyRequest
• Website: https://tmetric.com

TMetric is a cloud-based time tracking and productivity tool designed for teams and freelancers. It offers features like automated time logging, project budgeting, invoicing, activity monitoring, idle time detection, and integrations with over 50 popular tools such as Jira, Trello, and QuickBooks. While it has a slight learning curve for new users, TMetric delivers strong value with its complete features. It’s especially ideal for small businesses and remote teams looking to boost efficiency and gain deeper productivity insights.

Key Features

• ✔ Advanced Time Entry Tools: Use timers, bulk edit options, tags, and timelines to manage time entries effortlessly.

• ✔ Smart Time Tracking Features: Detect idle time, tag offline work, and apply rounding rules for accuracy.

• ✔ Project & Team Control: Assign tasks, set billable rates, and manage teams from one central place.

• ✔ Collaborative Integrations: Integrated with GitLab, Figma, and other tools to simplify creative and technical workflows.

14. Timely: Best AI Productivity Tool

• Platforms Available: Windows MacOS, Linux, Android, iOS, Web
• Free demo: Free trial version is available for 30 days
• Website: https://memory.ai/timely

Timely is an AI-powered time tracking tool by Memory that automatically records work activity in the background, eliminating the need for manual input. It captures time spent on apps, documents, meetings, and emails, giving users a complete timeline of their day while maintaining privacy by letting them control what gets logged. With features like project tracking, team scheduling, and real-time dashboards, Timely helps businesses understand workload distribution and improve time management. Though it may take time to adapt to its AI-driven system, Timely is ideal for professionals and teams seeking effortless, accurate time tracking with minimal disruption.

Key Features

• ✔ Effortless Time Tracking: Log work hours accurately with simple and intuitive time tracking tools.

• ✔ Project Progress & Alerts: Track project milestones, set alerts, and monitor billable hours with precision.

• ✔ Team & Plan Oversight: Manage teams effectively while keeping project plans and goals on track.

• ✔ Customizable Reports & Insights: Generate detailed reports designed to your workflow and gain actionable insights.

15. Apploye: The Best Timesheet App With Customization

• Platforms Available: Windows, macOS, Android, iOS, Web
• Free demo: 10-days Free Trial Available
• Website: https://apploye.com

Apploye is an intuitive time tracking and employee monitoring tool designed for remote teams, freelancers, and small businesses. It offers features like idle time detection, Pomodoro timer, GPS/location tracking, timesheets, attendance, invoicing, and optional screenshots. Real-time updates and productivity reports help boost transparency and team efficiency. While praised for its clean interface and affordability, users have noted limited mobile functionality and fewer report customization options. Overall, Apploye strikes a balance between simplicity and essential tracking features for growing teams.

Key Features

• ✔ Remote Team Visibility: Monitor remote employees in real time to ensure accountability and productivity.

• ✔ Simplified Project Management: Keep projects organized with clear task assignments and progress tracking.

• ✔ Smart Inactivity Alerts: Get notified when users are idle to minimize time loss during work hours.

• ✔ Focus-Boosting Pomodoro Timer: Encourage deep work sessions with built-in Pomodoro time management.

16. Harvest: Best Time Tracking Tool for Project and Expense Tracking

• Platforms Available: Windows, MacOS, Android, iOS, Web
• Free demo: Free trial version is available
• Website: https://www.getharvest.com/

Harvest is a cloud-based time tracking and invoicing tool used by over 70,000 businesses. It allows users to log time, track expenses, and convert timesheets into professional invoices with ease. The platform supports budget monitoring, integrates with tools like QuickBooks and Stripe, and provides insightful reports on project and team performance. While it’s user-friendly and efficient, some users report syncing issues and limited mobile features.

Its real-time tracking helps teams stay on budget, while automated reminders reduce timesheet delays. Harvest also offers detailed visual reports to help managers analyze productivity. Despite a few limitations, it remains a solid pick for freelancers and agencies alike.

Key Features

• ✔ Flexible Time Logging Tools: Use start/stop timers, timesheets, and automatic reminders to track time effortlessly.

• ✔ Complete Reporting & Budgeting: Generate detailed reports, monitor team progress, and manage project budgets with ease.

• ✔ Smart Billing & Revenue Tracking: Handle invoicing and keep track of revenue to stay financially aligned.

• ✔ Effortless Integrations: Integrated with Jira, Xero, Zapier, and more to simplify workflow management.

17. Asana: The Best Project Timesheet App With Customization

• Platforms Available:Windows MacOS, Android, iOS, Web
• Free demo: Free trial version is available
• Website: https://asana.com/

Asana is a complete work management platform that blends project planning with built-in time tracking capabilities, available on select premium plans. Teams can assign estimated hours to tasks and use real-time timers or manual entries to track actual time spent. This feature supports accurate performance analysis and helps teams monitor profitability. Time-tracking data integrates into dashboards and reports, enabling better workload distribution and task prioritization. By comparing estimated versus actual time, Asana helps prevent burnout, rebalance workloads, and keep projects on track.

Key Features

• ✔ Task and Project Management: Create, assign, and track tasks across projects with customizable workflows.

• ✔ Timeline and Calendar Views: Visualize project deadlines and dependencies with timeline and calendar layouts.

• ✔ Team Collaboration: Comment on tasks, share files, and keep communication centralized in one place.

• ✔ Automation and Rules: Automate repetitive tasks with custom rules, triggers, and workflow shortcuts.

• ✔ Reporting and Dashboards: Track progress with real-time dashboards and custom reports for better decision-making.

18. Paymo: Best Productivity Software for Every Team

• Platforms Available: Windows, macOS, Linux
• Free demo: Free Trial Available On Request
• Website: https://www.paymoapp.com/

Paymo is an all-in-one project management and time-tracking platform designed for small to medium businesses, freelancers, and agencies. It offers automatic desktop and mobile time logging, Pomodoro timers, Kanban boards, Gantt charts, task comments, team scheduling, invoicing, expense tracking, and profitability analysis. With real-time timers and intelligent app usage logs, users gain precise insights into how time is spent, enhancing accountability and project control. Paymo’s clean interface and extensive integrations simplify workflows, though it may require a bit of learning to use all features effectively.

Key Features

• ✔ Task & Time Management: Organize tasks, assign deadlines, and track time spent on every activity.

• ✔ Planning & Scheduling: Plan projects with timelines and calendars to ensure timely delivery.

• ✔ Resource & File Management: Allocate resources smartly and store files centrally for easy access.

• ✔ Financial Oversight: Manage budgets, track expenses, and handle invoicing from one place.

• ✔ Collaboration Made Easy: Simplify communication between clients and teams with shared workspaces and updates.

19. Monitask: Advanced Employee Time Management App

• Platforms Available: Windows, macOS, Linux
• Free demo: 10-Days Free Trial Available On Request
• Website: https://www.monitask.com

Monitask is a cloud-based time tracking and employee monitoring platform designed for remote teams. It offers automated time logging, periodic screenshots, idle detection, and real-time dashboards to monitor activity without disrupting workflow. Users appreciate its intuitive interface and dependable performance. Features like attendance tracking, task tagging, and workstation check-in boards make it suitable for distributed teams. While it scores well for ease of use and value, Monitask has some drawbacks, screenshot-heavy dashboards can slow performance, reporting exports are limited, and mobile features are quite basic.

Key Features

• ✔ Screen Monitoring: Capture screen activity to ensure accountability and productivity during work hours.

• ✔ Employee Scheduling: Create and manage shift schedules to keep teams aligned and organized.

• ✔ Time Tracking: Accurately track work hours with timers and manual entries for better time management.

• ✔ Software Usage Tracking: Monitor app usage to understand how time is spent across different tools.

• ✔ Attendance Tracking: Log employee check-ins, check-outs, and absences for reliable attendance records.

20. Insightful: Best Workforce Analytics Tool for Productivity and Time Tracking

• Platforms Available: iOS, Web, Chrome extension
• Free demo: Free trial version is available
• Website: https://www.insightful.io/

Insightful is a powerful time tracking and productivity monitoring tool designed to help businesses gain deep visibility into how teams work. It automatically logs activity, categorizes websites and applications based on productivity levels, and provides visual reports through real-time dashboards. Features like screenshot capture, time mapping, and team benchmarking help identify inefficiencies, optimize workloads, and reduce employee burnout. Though it lacks native project management capabilities, Insightful excels as an analytics-driven platform for organizations that prioritize transparency, compliance, and performance improvement.

Key Features

• ✔ Complete Activity Monitoring: Track apps, websites, and capture screenshots—even in stealth mode, for full visibility.

• ✔ Time & Attendance Insights: Monitor activity levels, track work hours, and log employee attendance accurately.

• ✔ Smart Timekeeping Tools: Label productivity, track time manually, and keep time logs organized.

• ✔ Project & Billing Control: Manage projects while logging billable and non-billable hours for accurate invoicing.