How Does Employee Time Tracking Software Work ?

January 10, 2022

Hello & Welcome, time-tracking enthusiasts!

Do you struggle with keeping track of your time and making sure you’re using it effectively? If yes, you have come to the right place.

Time tracking is an essential tool for individuals and organizations who want to manage their time effectively. It is the process of recording the amount of time spent on various tasks, projects, or activities.

However, keeping track of your time and ensuring that you’re using it effectively can be challenging. Luckily, time tracking software is here to help.

It is a powerful tool that can help you take control of your time and work more efficiently. With time tracking software, you can easily track your hours, manage your projects, and streamline your workflow. But how does it all work?

In this blog post, we’re going to explore the interesting world of time tracking software and how it can help you work smarter, not harder.

What is Employee Time Tracking Software?

Employee time tracking software is a tool well designed, developed, and automated to effectively track employee activity to generate comprehensive reports on employee productivity and activity. Based on the project requirement, project managers, and business owners track the working hours and record them to pay their clients accordingly. The employee time tracking process is automated with the tool known as Employee time tracking software. This software is very effective to track the real-time spent on work and monitor the employees to know their productivity levels at certain time intervals.

Imagine having a magic crystal ball that shows you how your team spends every minute of their workday. Well, that’s exactly what time tracking software does!

By keeping tabs on the time your team spends working, you can gain valuable insights into their productivity and use this information to streamline workflows, create accurate invoices, and fairly compensate your staff. It’s like having a superpower that helps you run your business smarter and more efficiently!

Want to try our Time Tracking Software?
Try Desklog for free!

How does Time Tracking Software work?

Time tracking software is designed to help individuals and organizations track their time in the most simple and accurate way. It allows users to create projects or tasks, generate detailed reports and analytics. These data are then used to analyze productivity and performance.

Almost every time tracking software has the ability to integrate with other software tools to streamline their operations smoothly.

  • Automated Time Tracker
  • Absence Calendar
  • Optional Screenshots
  • Shift Management
  • App & Url Tracking
  • Project Time Tracking
  • Document Title tracking
  • Attendance Report Generator
  • App Time Tracker
  • Timesheet
  • Work Productivity Graph
  • Automated Invoicing

These features enable the employer to see how much time employees are spending on each task and how much time they spend on different types of work. This software also helps to see how much time employees are spending on breaks, if they are taking any breaks at all or if they are coming late to work or leaving early. This software is also used to see how much time employees spend on non-work-related activities like surfing the internet, chatting with colleagues, watching movies, sharing reels, listening to music, and playing ludo, of course, 😛

Further, this software can also be used to track the details of the company, All these details can be seen in a report that the software generates.

1. Automated Time Tracker

Employee Monitoring software shall have an automated time tracker that can evaluate the overall productive hours worked by employees. It can track the following


Time at Work: Time spent at work by the user during working hours.

Productive and non- productive he time spent on productive and non-productive apps on work hours.

Clock-in time: The time at which the user enters the workplace.

Clock-out time: Time at which user went offline or logged off. Also displays the status of the user when the user is available online.

Idle time: Time at which the user is away from the screen, doing other work

Offline time:Time at which the user is offline or without a network.

Private time: Time at which the user is logged off or outside the workplace.

2. Absence Calendar


Absence Calendar tracks the absence details of an employee. Whenever an employee has to update their leave details, they can do it from their end and the admin side.

3. Project Time Tracking


Time tracking software can work efficiently to manage projects through its inbuilt project time tracking feature, which tracks projects on all bases. It manages the whole process from initiation process, project execution, maintenance, and project planning, to final closure.

4. Project Management


Project management tool seamlessly manages projects by automatically evaluating the project performance to assess its profitability and can track time spent on each project. This tool helps in increasing productivity by encouraging users to complete the project effectively on time.

Desklog Shift Management Feature Launched

5. App & Url Tracking

App and URL tracking features will help to track and understand the time spend on each program and categorize programs as productive, non-productive, and neutral.


Productive Apps: List of productive apps accessed by the user and the time spent on them.

Non Productive Apps: List of non-productive apps accessed by the user and the time on it.

Neutral Apps: List of neutral apps accessed by the user and the time spent on them.

6. Project Time Tracking

Employee time tracking software can work efficiently to manage projects through its employee tracking inbuilt project management features which support the entire SDLC cycle such as the initiation process, project execution, maintenance, project planning, and final closure.

7. Timesheet

Time tracking softwares will automatically fill out timesheets on a regular basis. This includes recording the date, checkin & checkout time, the hours worked, tasks executed and a description of the task or project worked on. In addition, timesheets are an essential tool for accurately tracking work hours, calculating payroll and for budgeting, invoicing, and project management.

8. Work Productivity Graph

Reports are effectively managed based on productivity reports. The individualized reports are generated as per the needs. For managers or superiors, it becomes quite easy to analyze the performance of the individuals with the following productivity reports. The pie chart representation of the productive time vs idle time of all the employees. The pie chart representation of the time spent on the productive or non-productive or neutral app.


Work Graph: The pie chart representation of the productive time vs idle time of all the employees.

Productivity Graph: The pie chart representation of the time spent on the productive or non-productive or neutral app.


Productivity Bar Graph: The bar graph representation of the overall productivity level of all the employees vs certain specified time intervals.

9. Work Productivity Graph

Reports are effectively managed based on productivity graphs. Individualized reports are generated, and it becomes quite easy for the managers or superiors to analyze the performance and pay them accordingly. /p>

Here, the pie chart on the left represents the productivity graph, whereas the one on the left shows the work graph.

Work Graph: Representation of the productive time, idle time, and private time of the staff.

Productivity Graph:Representation of the time spent on the productive or non-productive, or neutral app.

Productivity Bar Graph: The bar graph represents the overall productivity level of specified time intervals

10. Optional Screenshots

Eventhough taking screenshots are not appreciated, some time tracking softwares gives access to capture screenshots, provided if the clients require the feature or in case of unavoidable situations.

11. Time Tracking Software for Freelancers

Freelancers often have to handle multiple projects at the same time. It is very easy for things to get mixed up for them. Time tracking software can ease the pressure on freelancers and help them focus on their work. Desklog helps freelancers manage the time spent on different projects. Distractions can be eliminated and effective reports can be accessed based on tasks performed.

How Desklog can assist

Desklog’s absence calendar feature can help you track your leaves. There are different categories of leaves available such as conference, parental leave, business trip, vacation, unpaid leave, sick leave, rest day, out of office, and casual leave. Here you can see the leaves you have taken every month.

12. Calculate monthly working hours

Calculate Monthly Working Hours

How many hours do you spend at work each month? Many companies have minimum monthly work hour requirements for their employees. It can be tedious to manually calculate that by just using check-in and out data. Plenty of errors can also happen. Your monthly working hours can be found within clicks. /p>

How Desklog can assist

Your monthly working hours can be found in just one click from your dashboard using Desklog. The data will be accurate, easy to find, and free of any errors. You can also find your monthly productive time and idle time easily using Desklog.

Benefits Of Time Tracking Software

Now you can point out the benefits of employee time tracking software after knowing the features and the working procedure of employee productivity monitoring software.

  • You can maintain a good work record for all employees.
  • Analyzes the working habit of all the employees.
  • It is also a productivity tracker and finds out the bottleneck involved in enhancing productivity.
  • Plan your schedule, budget, and resources required for the project.
  • With advanced features, track the real-time activities performed by the employees.
  • Manage the task well with an automatic timer to calculate the time required to complete the assigned task and keep a track of the work progress.
  • Effective report management with productivity graphs and work graphs and analyze the time spent on productive apps or non-productive apps.
  • Make your account and budgeting quick and easier.
  • With integrations, get connected to third-party applications to automate your work.
  • Simple and easy way to track the remote employees and check whether the employees are available online or you can view the arrival time, and left time of the employee.
  • Easy to analyze the overall project profitability with automated invoices for billable hours.
Desklog Free Time Tracking Trial


In this article, we’ve got a detailed scoop on how time tracking software works. With advanced features like automated time tracking, project time tracking, and reporting, this software can help you optimize your team’s time and resources, ultimately boosting your business’s growth. By providing accurate insights into how time is being spent, this software helps teams to work more efficiently, make better decisions, and stay on track towards their goals.

So why not give it a try today and see how this software can transform the way you work? Remember, time is one of your most valuable resources – so use it wisely with the help of time tracking software!

Meet The Author
Abdul Majid

Co-founder and DevOps Manager at Desklog

Abdul Majid is a serial entrepreneur popular for co-founding "Desklog" - An automated time tracking software. He works efficiently on self-motivated and compelling projects typically involving new open-source technologies that demand collaboration between three or more team members and groups across different geographies. The author widely engages in workplace research that can improve the workflow of teams. Additionally, he regularly blogs on productivity and software innovations which are top-ranked and popular for their compelling grasp and wisdom.

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