How Does Employee Time Tracking Software Work ?

How Does Employee Time Tracking Software Work ?

There is a saying that if you invest your time and effort properly on what you actually want to yield will definitely show good results. Tracking time is an inevitable part of any business project. But manually tracking the time invested on the projects becomes quite hectic. Here comes time tracking software and you must know how employee time tracking software works.

Desklog is an efficient Employee Time Tracking Software

It is one of the most widely used software in managing business or projects effectively. Many industry sectors, freelancers, or companies find the uses of time tracking software more helpful in successfully running their business. So in this article, we will have a look at how employee time tracking software works with its features and benefits.

What is Employee time tracking software?

Based on the project requirement, project managers, business owners track the working hours and record them to pay their clients accordingly. The time tracking process is automated with the tool is know as time tracking software.

This is mainly used to track the real-time spent on work and monitor the employees to know the productivity levels at certain time intervals. This is also called employee productivity tracking software which enables proper time management of any business project.

Know how to choose the right employee time tracking software

Features Of Time Tracking Software

Let us look into the features that help to track the time of the employee.

Attendance Management

Attendance management helps to track attendance with ease. It captures the arrival time and left time details to calculate the total working hours of the employee. You can also view the list of late arrived employees by monitoring the late arrived request placed by the employees. All these details help in processing the payroll of all the employees.

It has two sub modules like Absence Calendar and Attendance reports,

(1) The Absence Calendar tracks the absence details of an employee. Whenever an employee has to update their leave details, they can do it from their end and from the admin side too.

(2) The Attendance Report shows the daily, weekly, monthly attendance report of each employee. Admin can track attendance reports daily, weekly, & monthly basis.

Productive Time Tracking

Productive time tracking feature will enable to evaluate the overall productive-time utilized by the employee. This helps to determine the productive time spent on the productive apps during the working hours.

1. Total Spent time: Total real-time spent at work.
2. Productive Time: Real-time spent on productive apps during the total real time worked.
3. Idle Time: Total time spent idle (break time) during working hours.

Read the blog on Remote Work Management Software

App Time Tracking

This feature helps to monitor the type of application accessed by the employees. The tracked URL of the applications helps to identify whether the application accessed is a productive/non-productive or neutral app as per the allocated work of the team. % time spent on each productive/non-productive or neutral app is recorded to evaluate the actual time spent on each productive app.

Screen Monitoring And Automated Screenshots.

To know the progress of the assigned task, the automated screenshots are captured with a screen monitoring feature. This helps to analyze the actual time spent on the task by recording the screenshots of the working window during certain specified intervals. This special access is restricted to the concerned authority so as to maintain confidential project data.

Desklog offers screen monitoring with automated screenshots feature

Private Time Option ( Go Online/Offline )

This feature helps to avail of the private time during the working hours. This can be considered as a break time option which is not related to the work. It also enables all the resources to take a short break from their work and get energized to continue with their work. When the employees go offline, the time will not be tracked.

Productivity Report Management

Reports are effectively managed based on productivity reports. The individualized reports are generated as per the needs. For managers or superiors, it becomes quite easy to analyze the performance of the individuals with the following productivity reports.

1. Work Graph

The pie chart representation of the productive time vs idle time of all the employees.

2. Productivity Graph

The pie chart representation of the time spent on the productive or non-productive or neutral app.

3. Productivity Bar Graph

The bar graph representation of the overall productivity level of all the employees vs certain specified time intervals.

Automated Invoicing

The project budget and client billing are automated with the invoicing feature. Based on the real-time spent by the employees on work, the invoice is generated automatically. I assist in project budgeting and forecasting.

How Does Employee Time Tracking Software Work?

The admin or the owner of the time tracking software will be able to track the real-time of the employees. Have a look into the below steps to know how it works and helps to analyze the overall productivity.

Create your account with time tracking software

Create the company account with the employee monitoring software by providing details like Company name, phone number, mail id, etc in the settings module of the software.

Add the employees to the system

After creating your admin account, you can add the employees to the system by sending an invite to their personal or official mail id. The employees can download the employee productivity tracking software and get registered via the activation link received in their mail.

Employee attendance tracking

Once the employee logs in to the time tracking software, you will be able to track the employee attendance by viewing their online status, arrived time, left time, productive time, total time spent at work.

Assign the task and keep monitoring the time

Create the project task and assign it to the employee. Once the employees start working on the assigned task, you will be able to monitor the work progress by looking into the time spent on the ongoing task. This helps to estimate the schedule of the overall task or the project.

Analyze the productivity with advanced features

As we have already discussed, advanced features like automated screenshots, app tracking, time tracking will help to track the real-time spent by the employees on productive apps. You can also configure the automated screenshot settings to change the time intervals at which it needs to capture automatically. Also, choose the resolution of the screenshots.

Under the screenshot module of the employee monitoring software, you will be able to find all the screenshots of all the employees. Select the employee and find all the captured screenshots of the applications accessed. The %time spent on each window is also displayed on the screenshot.

Integrations

You can also integrate your time tracking software with any project management software, task management software to manage your projects or tasks more effectively.

Benefits Of Time Tracking Software

Now you can point out the benefits of time tracking software after knowing the features and the working procedure of time tracking software.

You can maintain a good work record for all employees.

Analyzes the working habit of all the employees.

It is also a productivity tracker and finds out the bottleneck involved in enhancing productivity.

Plan your schedule, budget, and resources required for the project.

With advanced features, track the real-time activities performed by the employees.

Manage the task well with an automatic timer to calculate the time required to complete the assigned task and keep a track of the work progress.

Effective report management with productivity graphs and work graph and analyze the time spent on productive apps or non-productive apps.

Make your account and budgeting quick and easier.

With integrations, get connected to third party applications to automate your work.

Simple and easy way to track the remote employees and check whether the employees are available online or you can view the arrived time, left time of the employee.

Easy to analyze the overall project profitability with automated invoices for billable hours.

Free Download Desklog for Windows, Mac and Linux

Conclusion

Here in this article, you will be able to know how employee time tracking software works by describing the advanced features. You can also have a look into the benefits of it so that you can optimize your time and money associated with your business projects.

Always choose the right employee time tracking software to enhance real-time productivity and overall business growth.