How Does Employee Time Tracking Software Work ?

January 10, 2022

Employee Time Tracking is an inevitable part of any business productivity. But manually tracking the time invested in the projects is quite hectic. Employee time tracking software is one of the most widely used software in managing business or projects effectively. Many industry sectors, freelancers, and companies find the use of this software more helpful in successfully running their business. This blog is a comprehensive take on how Automated employee time tracking and Productivity monitoring software works by running the best of its features.

What is Employee Time Tracking Software?

Employee time tracking software is a tool well designed, developed, and automated to effectively track employee activity to generate comprehensive reports on employee productivity and activity. Based on the project requirement, project managers, and business owners track the working hours and record them to pay their clients accordingly. The employee time tracking process is automated with the tool known as Employee time tracking software. This software is very effective to track the real-time spent on work and monitor the employees to know their productivity levels at certain time intervals.

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How does Employee Time Tracking Software work?

Employee time tracking software works by employing a wide range of tools and integrations such as

  • Automated Time Tracker
  • Absence Calendar
  • Automated Screenshots
  • Shift management features
  • App usage tracking
  • Project management features
  • Document title tracking
  • Attendance Report Generator
  • App time tracker
  • Screen monitoring
  • Work Productivity Graph
  • Automated Invoicing

These features enable the employer to see how much time employees are spending on each task and how much time they spend on different types of work. This software also helps to see how much time employees are spending on breaks, if they are taking any breaks at all or if they are coming late to work or leaving early. This software is also used to see how much time employees spend on non-work-related activities like surfing the internet, chatting with colleagues, watching movies, listening to music, and more. This software can also be used to track the details of the company like the number of emails an employee receives, the time an employee spends on answering emails, and more. All these details can be seen in a report that the software generates for the employer.

1. Automated Time Tracker

Employee Monitoring software shall have an automated time tracker that can evaluate the overall productive hours worked by employees. It can track the following


Time at Work: Time spent at work by the user during working hours.

Productive Time: Total productive time spent on the productive apps during working hours.

Arrival time: Time at which user arrived.

Left time: Time at which user went offline or logged off. Also displays the status of the user when the user is available online.

2. Absence Calendar


Absence Calendar tracks the absence details of an employee. Whenever an employee has to update their leave details, they can do it from their end and the admin side.

3. Automated Screenshots


Even when the heads are not watching their employees, the automatic Screenshot feature would take screenshots at specified predetermined periodic intervals, allowing for constant automated monitoring of employee activities.

4. Shift Management Features


Employee Shift Management feature enables to easily manage shifts of their workers and view comprehensive performance reports in one place. Desklog couples time tracking and shift management to offer increased flexibility to workers and managers.

Desklog Shift Management Feature Launched

5. App usage Tracking

App and URL tracking features will help to track and understand the time spend on each program and categorize programs as productive, non-productive, and neutral.


Productive Apps: List of productive apps accessed by the user and the time spent on them.

Non Productive Apps: List of non-productive apps accessed by the user and the time on it.

Neutral Apps: List of neutral apps accessed by the user and the time spent on them.

6. Project management features

Employee time tracking software can work efficiently to manage projects through its employee tracking inbuilt project management features which support the entire SDLC cycle such as the initiation process, project execution, maintenance, project planning, and final closure.

7. Screen monitoring

To know the progress of the assigned task, the automated screenshot monitoring software is captured with a screen monitoring feature. This helps to analyze the actual time spent on the task by recording the screenshots of the working window during certain specified intervals. This special access is restricted to the concerned authority so as to maintain confidential project data.

8. Work Productivity Graph

Reports are effectively managed based on productivity reports. The individualized reports are generated as per the needs. For managers or superiors, it becomes quite easy to analyze the performance of the individuals with the following productivity reports. The pie chart representation of the productive time vs idle time of all the employees. The pie chart representation of the time spent on the productive or non-productive or neutral app.


Work Graph: The pie chart representation of the productive time vs idle time of all the employees.

Productivity Graph: The pie chart representation of the time spent on the productive or non-productive or neutral app.


Productivity Bar Graph: The bar graph representation of the overall productivity level of all the employees vs certain specified time intervals.

9. Automated Invoicing

The project budget and client billing are automated with the invoicing feature Employee monitoring software. Based on the real-time spent by the employees on work, the invoice is generated automatically. I assist in project budgeting and forecasting.

10. Private Time Option ( Go Online/Offline )

This feature helps to avail of the private time during the working hours. This can be considered a break-time option that is not related to the work. It also enables all the resources to take a short break from their work and get energized to continue with their work. When the employees go offline, the time will not be tracked.

11. Time Tracking Software for Freelancers

Freelancers often have to handle multiple projects at the same time. It is very easy for things to get mixed up for them. Time tracking software can ease the pressure on freelancers and help them focus on their work. Desklog helps freelancers manage the time spent on different projects. Distractions can be eliminated and effective reports can be accessed based on tasks performed.

How Desklog can assist

Desklog’s absence calendar feature can help you track your leaves. There are different categories of leaves available such as conference, parental leave, business trip, vacation, unpaid leave, sick leave, rest day, out of office, and casual leave. Here you can see the leaves you have taken every month.

12. Calculate monthly working hours

Calculate Monthly Working Hours

How many hours do you spend at work each month? Many companies have minimum monthly work hour requirements for their employees. It can be tedious to manually calculate that by just using check-in and out data. Plenty of errors can also happen.

How Desklog can assist

Your monthly working hours can be found in just one click from your dashboard using Desklog. The data will be accurate, easy to find, and free of any errors. You can also find your monthly productive time and idle time easily using Desklog.

Benefits Of Time Tracking Software

Now you can point out the benefits of employee time tracking software after knowing the features and the working procedure of employee productivity monitoring software.

  • You can maintain a good work record for all employees.
  • Analyzes the working habit of all the employees.
  • It is also a productivity tracker and finds out the bottleneck involved in enhancing productivity.
  • Plan your schedule, budget, and resources required for the project.
  • With advanced features, track the real-time activities performed by the employees.
  • Manage the task well with an automatic timer to calculate the time required to complete the assigned task and keep a track of the work progress.
  • Effective report management with productivity graphs and work graphs and analyze the time spent on productive apps or non-productive apps.
  • Make your account and budgeting quick and easier.
  • With integrations, get connected to third-party applications to automate your work.
  • Simple and easy way to track the remote employees and check whether the employees are available online or you can view the arrival time, and left time of the employee.
  • Easy to analyze the overall project profitability with automated invoices for billable hours.


Here in this article, you will be able to know how employee time tracking & productivity monitoring software works by employing its advanced features. You can also have a look into its benefits so that you can optimize the time and money associated with your business projects. Always choose the right employee productivity tracking software to enhance real-time productivity and overall business growth.

Meet The Author
Abdul Majid

Co-founder and DevOps Manager at Desklog

Abdul Majid is a serial entrepreneur popular for co-founding "Desklog" - An automated time tracking software. He works efficiently on self-motivated and compelling projects typically involving new open-source technologies that demand collaboration between three or more team members and groups across different geographies. The author widely engages in workplace research that can improve the workflow of teams. Additionally, he regularly blogs on productivity and software innovations which are top-ranked and popular for their compelling grasp and wisdom.

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