How to Choose the Right Employee Time Tracking Software?

How to Choose the Right Employee Time Tracking Software?

how to choose the right employee time tracking software

Running a business is challenging, especially when you are growing your company and expanding your team. As the need for employee monitoring starts to gain popularity, it is becoming more apparent for organizations to ensure the overall performance, security, and health of their business.

This is why it is important to consider implementing an employee time tracking system to keep your team organized and ensure that each task is getting the prioritization and attention that it deserves. Statistics indicate that companies that use time tracking software to monitor their employees boost their productivity by 30% within the first month.

Unfortunately, there are so many types of employee monitoring programs that picking the right one for your business can be relatively tricky. Before you spend loads of time and financial resources vetting software companies, here are five essential steps you need to take to find the most appropriate employee time tracking software for your operations.

Steps to Choose Right Employee Time Tracking Software


  1. Determine Your Goals
  2. The initial step in choosing the right employee time tracking software is to decide what you want from it. There is no one-size-fits-all solution for employee monitoring programs, which is why you should review your current processes and determine the areas for potential improvement.

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    Every time tracking software package has trade-offs, and you might need multiple solutions from different developers to meet your requirements. Moreover, it would be best if you prioritize your organizational needs by identifying the features you would like to have, and you essentially must-have.

    Talk to other professionals in your field and find out the employee tracking software they are using to monitor workers. Attending trade shows and reading articles can also help you understand how the market is changing and the software you might need to adapt to changes.

  3. Evaluate Feature Functionalities
  4. Other than that, you must also be able to measure each software’s functionality to ensure that it can meet workplace privacy and employee monitoring needs. Consider asking for a free trial period so you can properly test and evaluate each feature’s effectiveness.

    During your trial, assess the test efficiency, quality, depth, and intuitiveness of each feature against your requirements. Evaluating the functionality element of each feature will help you close the technology gap and make the system function well when monitoring employees at work.

    Add-ons might be useful, especially if you are looking to expand the software’s functionality. So, consider how they will impact your employee monitoring software budget before purchase.

    Know how does employee time tracking software work
  5. Consider Pricing
  6. Price is not a huge consideration when choosing an employee training software unless it is out of line with the market. Nevertheless, you must take into account the accessibility of the price and the opportunities of lowering its barrier entry into your workflows.

    The cost of employee monitoring applications typically varies significantly depending on the number of licenses required and included features. It is ideal for creating a budget to have a spending plan when choosing the right piece of employee monitoring software.

    A software budget ensures that you will always have enough financial resources for other essential things your business needs. Having a spending plan will also keep your organization free from financial burden.

  7. Create a Shortlist
  8. Employee monitoring applications are not cut from the same cloth, so you should create a list and compare top 10 employee monitoring software tools. Research and identify a list of software vendors that provide the software and services you need.

    Ask for references of customers who have had similar requirements and check online reviews to see what previous clients are saying about their products. Checking their customer service is also a must since it can help you determine the overall quality of the employee tracking software.

    You’ll also want to consider their track record for tech support in case you ever run into an issue that requires professional help. A responsive software provider is advantageous, especially if you are running a tight ship and have no dedicated IT department.

  9. Make a Decision
  10. Decide on precisely what you need, including possible training, maintenance contract, and several software copies once you have determined the package that fits your requirements. Ask for a quote and negotiate professionally to get the best value for your budget.

    Once you have your made decision, you need to communicate it to everyone affected in an engaging and inspiring way. Usually, implementing an employee tracking software may raise an eyebrow or two within your working environment.

    Get your employees involved in implementing the solution by discussing how and why you arrived at your decision. The more information you can provide about the project benefits and the risks, the more likely your employees will be to understand your decision.

Finding the Right Software


There are hundreds of employee tracking programs available, and they come in a plethora of technologies and configurations. By following the tips to choose the right employee tracking software, you can avail the best one for your business and manage employees, increase productivity, and achieve higher returns on investment.

Desklog is a dynamic employee time tracking software that helps boost productivity by monitoring the real-time productivity of business teams. It offers three pricing packages, including the Desklog Lite, Desklog Pro, and a 40-day free trial.

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Some Common Faqs

  • How does employee time tracking software work?
  • The employee time tracking software works by analyzing the overall productivity of the team using a set of advanced features to track the real time performance.

  • How to monitor the employees working remotely?
  • With an effective remote employee tracking software you can track and monitor your remote team and improve the overall productivity regardless of the place they are at.

  • What are the features of an employee time tracking software?
  • Features of time tracking software include attendance management, productive time tracking, app time tracking, screen monitoring with automated screenshots etc.

  • Is it possible to maintain the workflow of the team while working remotely?
  • Yes, you can maintain the workflow of your remote team by continuously monitoring their work progress using an employee monitoring software.

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