20 Time Management Tools to Manage Work-life balance

20 Time Management Tools to Manage Work-life balance

June 3, 2021

Do you often wish that you had more time to spend with your family? Or catch up with friends? Maybe pick up an old hobby? Squeeze in some exercise every day? Everyone gets only 24 hours in a day. It is about how effectively we manage those hours. Time management can be a difficult task. Especially if you are employed. The lines between your work and personal life can often be blurred. Maintaining a healthy work-life balance is a delicate balancing act. But there is no need for you to do it on your own. There are many time management tools to help you in your quest. Here we will have a look at 20 time management tools that help to manage work-life balance.

#1. Desklog

Desklog is an advanced Employee time and productivity monitoring tool. Its features include app/URL tracking, automatic screenshots, attendance management, and much more. Desklog is tailor-made for employees to make the most out of their time at work and boost productivity. It has lightweight and easy-to-use apps for Mac, Windows, and Linux. Desklog also produces several productivity reports and even notes the tasks performed even without the internet. This all-in-one employee time and productivity tracking software is essential for effective time management and maintaining work-life balance.


  • App/URL tracking
  • Idle Time tracking
  • Offline Time Tracking
  • Automatic screenshots
  • Productivity Report
  • Reports
  • Attendance Management
  • Absence Calendar
  • Unlimited Data history
  • Offline Time Request
  • Unlimited Teams
  • Remote installation
  • Premium Support

#2. Calendly

Calendly is a meeting scheduling app that can help organize appointments and meetings without constant back and forth emailing. To set up a meeting with someone, you just have to send them a Calendly link and it is updated straight into your calendar. It can be effortlessly integrated with video conferencing apps like Zoom, Google Meet, etc.


  • Set meetings on your terms
  • Make it easy to schedule with you
  • Automate, integrate, and optimize
  • Integrate with popular platforms
  • Customized plans

#3. ActiveCollab

ActiveCollab is a collaborative time and project management tool with multiple filters, timelines, and real-time team collaboration features. You can easily set up tasks with deadlines, develop planning timelines and collaborate with a common team calendar. Your whole team can be kept on the same page using ActiveCollab.


  • Work management
  • Team collaboration
  • Time management
  • Resource management
  • Client management
Get Top 20 Productivity and Time Tracking Apps in 2021

#4. Clickup

Clickup is used to track, estimate and designate time for any project. Daily work hours can be fixed to make it easier for employees. The detailed performance statistics of all your team members can be viewed. And this data can be used to analyze their performance.


  • List, Board, and Calendar views
  • Unlimited Integrations
  • Unlimited Dashboards
  • Guests and Permissions
  • Goals, Portfolios, and Custom Fields

#5 Todoist

Todoist is a robust task management application suitable for all types of projects. It’s free to use, and it gives real-time reminders of all your upcoming activities. It runs across all devices, even when offline. Todoist makes it simple to prioritize and coordinate projects, enabling more reliable time management. Daily, weekly, and monthly goals can be estimated and assessed.


  • Task management
  • Task dependencies
  • Recurring tasks
  • Kanban boards

#6 Loop

Many people are unproductive because of their bad habits. The loop app is intended to assist people to reach their goals, personal and professional. It is open-source and free of ads. The UI features a variety of habits that people engage in daily, such as cooking, eating, sleeping, exercising, reading, learning, etc… Comprehensive stats and graphs make it simple to view the history of your habits.


  • Simple, beautiful, and modern interface
  • Habit score
  • Detailed graphs and statistics
  • Flexible schedules
  • Reminders

#7 Trello

Trello is a robust tool devised for managing teams of employees. This project management tool is excellent for personal and work projects, and exceptional for collaboration. There are cards, boards, and lists that enable employees and managers to prioritize work activities in a flexible and significant way. Managers can effortlessly add comments, attachments, and time-sensitive information to tasks. Trello is optimized for use across multiple platforms such as Windows, Mac, Android, and iOS.


  • Simple boards, lists, and cards
  • Add checklists, labels, and due dates
  • Detailed graphs and statistics
  • Calendar view of your due dates
  • Offline mode

#8 Microsoft To Do

Microsoft To Do helps maintain everything in sync. Be it sharing shopping lists, finishing tasks, or simply handling your work to-do lists more efficiently. To Do enables you to plan for everything and you can arrange as much work as you want to. There are loads of useful reminders in this app for due dates, assignments, reminders, and much more.


  • Daily planner
  • Task manager
  • Detailed graphs and statistics
  • To Do lists for any purpose
  • Office 365 integration

#9 Freedom

Freedom is intended to stop you from being distracted while working. It already has over 1 million users. It enables you to stop wasting time on social media, games, and other distractions and focus your energy on the tasks at hand. Freedom can be used on all devices and it is ideal for students and professionals.


  • Custom blocklist
  • Sync across all your devices
  • Scheduling
  • Locked mode

#10 Forest

Forest is a simple time management app which allows you to stay focused on your tasks. It’s available for android and iOS. The working of Forest is simple: when you want to focus, plant a virtual tree. The tree will grow as long as you keep focused on your tasks. For every virtual tree you plant, the team of the app also plants an actual tree.


  • App whitelist
  • Phone usage tracking
  • Screen time tracking
  • Task categorization

#11 Mind42

Mind42 is utilized to form mind maps. These structure diagrams can be employed for more useful data management. Mind42 is excellent for planning events, to-do lists, and for brainstorming sittings. The mind maps created through this software can be shared with teammates, friends, and family.


  • Create todo lists
  • Brainstorm ideas
  • Organize events
  • Completely free

#12 Tomato Timer

Tomato Timer is a simple work management tool. All it has is a timer, a start, stop and reset buttons. Keyboard shortcuts are also there to take a short break, a long break, or a Pomodoro. It designates you a set amount of time, 5 minutes for a short break, 10 minutes for a long break, and 25 minutes for a Pomodoro before notifying you.


  • Simplicity
  • Desktop notifications
  • Change audio tone and volume

#13 Microsoft Teams

Microsoft Teams allows teams to collaborate through chats, video meetings, and file storage. It enables real-time and asynchronous collaboration. Integrations with popular Microsoft apps like Word, Excel, and OneNote allow members to quickly access and edit files at the same time.


  • Personal / group chats and Video calls
  • GIFs, emojis, and message animations
  • Task lists
  • File sharing
  • Cloud storage

#14 Microsoft OneNote

Microsoft OneNote has most features similar to other note-taking apps. The difference is that it resembles the look and feel of paper. Checklists, images, and text boxes can be added by clicking anywhere on the page. It is perfect for those who rely on Microsoft products as it integrates smoothly with Microsoft’s Office suite.


  • Write notes, draw and clip things
  • Scan documents
  • Save pictures and images
  • Sync across all devices

#15 FocusBooster

FocusBooster utilizes the Pomodoro technique to assist you to overcome distractions and complete your tasks with a sense of fulfillment. It’s a fitting solution for people struggling with procrastination. Work sessions are automatically logged so you can get a more reliable perception of your development and productivity.


  • Pomodoro timer
  • Today list
  • Dashboard reports
  • Notification reminders

#16 Brain.fm

Brain.fm is a productivity app that plays computer-generated music to help you concentrate on work. You can choose from many diverse types of sounds including classical music, chimes, rain, wind, etc… Brain.fm collaborates with scientists to create evidence-based practical music that regulates brain activity and assists you to attain your desired mental state.


  • Multiple genres of music
  • Favorites list
  • Offline download
Get Tips To Effectively Manage Remote Employees

#17 Asana

Asana is a platform that lets employees monitor and manage tasks on an individual and team level. Team members can communicate easily on projects and focus on producing their best performance. Asana’s Workload feature provides managers a better view of how tasks are distributed, enabling them to balance workloads for more favorable results and improved productivity.


  • Tasks
  • Projects
  • Messages
  • Activity log
  • File storage

#18 Basecamp

Basecamp is a user-friendly project management and collaboration tool. Every project has a to-do list, a group chat, file storage, etc… Interruptions can be minimized by pausing notifications if needed. Every employee’s progress can be viewed using automatic check-ins. This eliminates the need for unnecessary meetings.


  • Messages
  • Projects
  • To-do lists
  • Schedules
  • File storage

#19 Pleexy

Pleexy serves as the connection between your to-do list app and your e-mail, notes, project management, and chat apps. It manages your tasks synchronized over multiple apps and organized in your preferred task manager to avoid time wastage switching between apps. Pleexy is intended solely for syncing your tasks.


  • Connect to any of the supported applications
  • Unlimited connections
  • Real-time synchronization

#20 Timezone.io

Today many companies have employees from all parts of the world working across various time zones. Using Timezone.io, you can monitor all your team members’ local time so you can efficiently list meetings and calls without searching for what time it is in any part of the world.


  • Keep track of remote team
  • Easily schedule meetings and calls


Here we have listed out the 20 time management tools that help to manage work-life balance. Make good use of these tools and proper work-life balance may well be within your reach.

Meet The Author

Senior Content Writer at Desklog

Saleem is a futuristic researcher on time tracking softwares. He started his career as a technical content writer. His curious mind made him much interested with the automated time tracking systems. Thus, he started learning in depth on time tracking softwares, which made him explore its impacts on employees and management in detail.

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