How ActivTrak Works ?

How ActivTrak Works ?

Remote Work Management Software

Are your employees using their work hours productively? Are you sure that your employees are utilizing web applications effectively? Can you make sure they are not getting distracted by social media during work?

Today employee monitoring is not just an arbitrary process done only by extremely watchful companies. More than 75% of companies in the USA track the websites browsed by their staff. Moreover, employee monitoring is just not about keeping an eye on your employees, it is also about ensuring the security of your company from data breaches and cyber-attacks.

ActivTrak is one of the most popular employee monitoring software available today. Let’s take a detailed look into what ActivTrak is, its features, pricing, and much more.

What is ActivTrak?

ActivTrak is a cloud-based employee time and productivity monitoring tool which allows you to keep tabs on the websites and applications used by your employees. The software, when ActivTrak downloaded and installed on a computer would be invisible to the user. They won’t know you are tracking them unless you tell them. But it is advisable to let employees know that you are tracking them.

ActivTrak gathers info on URLs, website titles, and screenshots of everything your workers are doing on their systems. Aside from providing a catalog of sites and apps, it further shows you the time users spend on those websites and apps.

ActivTrak Features

ActivTrak has several advanced features to help you better monitor the time and productivity of employees. Let’s look at the features one by one.


Screenshots can be taken ActivTrak at regular intervals to know exactly what is happening on the screens of employees. The duration of intervals can be set according to your needs.

Productive/Unproductive Classification

With ActivTrak you can mark particular sites and apps as productive or unproductive. This can be done differently for different types of employees. For example, social media sites can be marked as productive for a social media manager and unproductive for a programmer.

Website and App Usage

Aside from providing you with the URL and/or title bar of the site or app, ActivTrak also records the time spent on each activity. This offers an insight into, what employees were working on, and for how long.

Automatic Time Capture

All employee activity is tracked live with timestamps in Activtrak. Different types of reports can be created with site URL, time and duration spent on it.

Read more about the best tips to measure to productivity

A Scheduled Monitoring

This is an important feature if employees have to use their laptops for personal reasons or for monitoring freelancers. Using ActivTrak, you can schedule the system only to be monitored during work hours. Thus employee/freelancer privacy is respected. It also makes evaluating reports easier as it only consists of data from work hours. ​

Website Blocking

ActivTrak allows you to block particular websites for specific users of everyone at once. This helps you to block distractions such as social media, entertainment platforms, job search websites, etc… With no option of diversions, employees will automatically get more productive during their work hours. Most companies block streaming platforms like Netflix, Youtube, social media such as Facebook, Instagram, and job search sites such as LinkedIn and Indeed.

Productivity reminders

ActivTrak is a very practical tool to minimize distractions at work for employees. If an employee strays into social media or any other unproductive sites, pop-up alerts can be set to remind employees of what they are doing and get them back on track.

Keyboard and Mouse Activity Monitoring

Keyboard and mouse activity can be useful indicators of productivity. ActivTrak monitors keyboard and mouse activities to find the idle time. But, it does not register exact keystrokes. ie, ActivTrak will monitor if you are using your keyboard or not. But won’t record which keys are being pressed on the keyboard. They do not collect passwords or any other data being typed in, thereby maintaining employee privacy.

How to Set Up?

To set up ActivTrak, first, you have to create an account on the ActivTrak web app. After that, the ActivTrak software has to be installed on the systems to be monitored. There are multiple ways to install the software. For free accounts, installation and uninstallation have to be carried out manually on each individual system. This can be a tiresome process. However, in the case of paid accounts, installation can be done remotely using the system’s IP address.


Activtrak can be used without any cost for monitoring up to 3 computers. But the free account only allows storage of 3GB for screenshots and logs. Old data would have to be manually deleted to recover storage space. Add-on features are also not available for the free plan.

ActivTrak Advanced plan which includes all the features of the free plan plus unlimited users and storage, team productivity pulse, working hours report, productivity classification by groups, notifications via slack or ms teams, USB device & file transfer detection, alarm-triggered screenshots, remote installation, etc… costs $9/user/month.

Read more: tips to manage remote employees effectively

Premium plan which includes all the features of the free plan plus team productivity goal setting & tracking, team productivity benchmarks, organization health dashboard, work efficiency & focus, inefficiency and distractions analysis, workload balance, technology usage and adoption, personal insights dashboard, and more costs $15/user/month.

Looking for an alternative to ActivTrak?

Remote Work Management Software

ActivTrak is an exceptional employee monitoring software, but it does lack in some departments and is lacking a few features important that could provide huge value addition. Desklog is an automated employee productivity monitoring software ideal for tracking office workers, remote workers as well as freelancers. It offers an effortless and comprehensive alternative to manage employee productivity and monitor site and apps usage. Improve your team’s productivity and obtain adequate project tracking, reporting, automated screenshots, secure time tracking, and much more with Desklog’s advanced features.

Automatic Screenshots

With this feature, managers can view their employees’ activities during work hours, and gain a more comprehensive understanding of how employees consume their time.

Offline Time Tracking

Monitor work time consumed away from the workstation with an offline time tracking feature. Manage your team’s time, and be notified about your employees’ whereabouts.

Productivity Report

Productivity data neatly organized and in a presentable manner can do wonders for any organization. Get highly accurate productivity reports which cannot be manipulated by anybody.

Document Title Tracking

View what your employees are spending their time on, for how long with Desklog’s document title tracking. Desklog reads document titles, email subject lines, chat group names, etc., and tracks time spent on them.

Attendance Management

Attendance management made easy with Desklog. Manage employee logins, logouts, and all attendance-related activities seamlessly in one place through Desklog. Read more on advanced attendance management system

Offline Time Request

Monitor work time consumed away from the workstation with an offline time tracking feature. Manage your team’s time, and be notified about your employees’ whereabouts.

Premium Support

Enjoy premium support from our highly rated customer support team 24×7. For any queries, doubts, or problems, our team of experts are instantly available.


Here we took a detailed look into what ActivTrak is, its features, pricing, and alternatives. It can be used by normal employees, remote workers, and freelancers alike. Some employers reveal its use to workers to aid with productivity. Some do not reveal it and utilize it to get a true understanding of workers, their work practices, and their workload. Desklog is a suitable alternative with good features and attractive pricing.

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