employee productivity tracking software

Advantages of Employee Productivity Tracking Software in Your Company

Updated on January 17th, 2024

You might have wondered why businesses prefer Employee Productivity Tracking Software for boosting productivity.

This is because of the extensive amount of benefits it provides.

Tracking employees of your organization may sound like you are not trusting your employees. However, it is completely a false belief. There are a plethora of benefits that can be adopted in your work environment to revamp your work culture.

We have given some advantages an employee productivity tracking software offers. Go through the points and understand why companies tend to use productivity tracking software.

What is Productivity Tracking software?

Employee productivity tracking is the capturing and analyzing daily work actions to recognize patterns, inefficiencies, and chances for enhancement. Its primary focus is understanding how employees accomplish tasks, providing managers with valuable insights. These insights enable adjustments in responsibilities, tools, and workflows, aiming for increased productivity and efficiency.

The Difference Between Productivity Tracking and Surveillance

Employee Productivity Tracking Software often faces criticism, painted as a surveillance tool by overly controlling managers. In reality, this software serves as a valuable tool for managers to support their employees by pinpointing inefficient workflows and detecting signs of burnout. Far from intrusive tracking, it enables managers to offer tailored assistance to address individual challenges, ultimately benefiting both employees and the organization with enhanced productivity and employee satisfaction. With employee productivity tracking software you can maintain a healthy employer-employee relationship.

Advantages of Productivity Tracking Software

1. Automated Project Time Tracking

Employee productivity tracking software allows us to create, track,and analyze projects and tasks. This software tracks not only the amount of time spent on each task and quality of work done. By evaluating employee engagement in each task, it enables real-time tracking of project execution. This makes project time tracking easier for small businesses and allows entrepreneurs to estimate project profits & losses.

2. Automated Attendance and Timesheet Keeping

Without tracking employee time at work, it’s hard for a company to ensure whether the employees are on the worksite or working at an adequate level of production. With the help of an employee productivity tracking software you can automatically track employees’ clock in and clock out time which confirms their presence at work.

Moreover, it keeps the record of attendance, check-in check-out details, monthly attendance report, and late arrivals.

3. Easy Leave Management

Leave management can be done easily with time tracking softwares. Leave requests, leave approval etc can be handled easily using this feature.Further, you can access leave history reports weekly / monthly / yearly.

In addition to this productivity tracking software will allow you configure the leave structure according to the company leave policy

4. Understand the Real Time Employee Performance

As we have already said that we can track the activities of an employee in real time, these tracking records will be very helpful for you to analyse the performance of an employee.You can look over how employees spend their time by tracking App & URLs used by the employee.

This real time tracking will help you to understand why they are not productive and provide feedback based on this data. This analytical data assists the company to be more productive and helps your employees in improving their performance.

5. Easier Payment Calculation and Billing

It’s difficult to bill employees with a rough estimate of working hours. By tracking each employees’ time spent on work, you’ll be able to bill them accurately.By using productivity tracking software you can track productivity metrics such as hours worked, number of tasks & projects completed and use this information to generate invoices & bills automatically, especially if your company has shifts and overtime. This will be much helpful for freelance & outsourced employment.

6. Space for Employee Recognition With Proof of Work

An employee productivity tracking software will always keep record of the work done. It tracks and records the time spent by each employee on their task. This makes it easier to evaluate employee performance with productivity tracking software.

These records can be used by the HR department for the employee recognition process. Since their exact proof of work is available, appraisals can be done effectively without possibility of any disputes.

7. Better Work Life Balance

While a little stress is beneficial to your mental and physical health, excessive stress can cause anxiety and frustration.

Using productivity tracking software at work will let employees:

  1. learn how to better manage their time at work
  2. Organize tasks effectively
  3. Set boundaries on work and life
  4. Track productivity
  5. Make more free time for yourself.
Desklog Free Time Tracking Trial

Potential Productivity Tracking Issues

1. Privacy Concerns

Productivity tracking often encroaches on employees’ privacy. Continuous tracking can create discomfort and a feeling of being constantly watched, impacting their psychological well being. This may lead to distrust & decreased morale, ultimately affecting productivity.

2. Increased Stress and Anxiety

The pressure to maintain high productivity levels under constant surveillance can significantly increase stress and anxiety among employees. This stress, induced by the fear of being judged solely by metrics, can lead to burnout and decreased overall job satisfaction.

3. Misinterpretation of Data

Metrics driven evaluation might miss important things about how they actually do their job. Relying solely on quantifiable metrics can lead to misinterpretation of efforts, affecting performance reviews and job related decisions negatively.

4. Erosion of Trust

Lack of transparent communication and clarity on the purpose and boundaries of tracking can breed mistrust between employers and employees. Without understanding the reason behind tracking, employees may perceive it as micromanagement or lack of trust.

5. Ethical & Legal Concerns

The ethical dimensions of data collection, storage, and utilization pose significant concerns. Employees worry about the extent of data collected, its storage security, and potential misuse, creating legal concerns that could impact the organization’s reputation.

How to Get Started with Productivity Tracking Software

Set Clear Objectives

Before diving into the plethora of productivity tracking tools available, outline your specific goals. What actually do you intend by implementing a productivity tracking software? Whether it’s streamlining workflows, identifying inefficiencies, or fostering a more conducive work environment, having clear objectives will guide your software selection process.

Explore the Features

Once you’ve defined your goals, the next step is to explore functionality. Here are some features you may want to think about when researching productivity tracking software:

Time Tracking

Project tracking

Idle Time Tracking

App & Url tracking

Activity tracking

Check out on Additional Factors

Once you’ve sorted a few options from the myriad of productivity tools, you can check out additional factors to make sure you find the perfect software for your organization. These factors could include:

Ease of installation

Cost

Customization

Data Privacy

Customer support

Respect Employee Privacy

While tracking productivity is essential, respecting employee privacy is equally crucial. Set clear boundaries, ensuring that the software focuses on work-related activities and respects personal space and off work hours.

Provide Training & Support

Once you’ve chosen your ideal productivity tracking software, ensure adequate training for your employees. Offer guidance on how to effectively use the software without causing stress or anxiety. Educate your employees on a few things like:

What is the software?

Why is it necessary?

How it will benefit them and the company?

How privacy will be protected

Desklog Productivity Tracking Software

Addressing the aforementioned challenges head-on, Desklog emerges as a standout solution in the realm of productivity tracking software. Desklog’s features are aligned to meet the requirements of businesses of all sizes. Let’s look out why Desklog stands out:

It’s user friendly interface

Affordable cost

Provides a free plan

Ability to track in office, hybrid, and remote teams

24*7 customer support

Highly Customizable

Advanced Features

Data Security

Benefits of Desklog: An Employee Productivity Tracking Software

Desklog helps employees manage their time at work, boosts work efficiency, and motivates them to work at one hundred percent of their potential. It is being used conveniently by freelancers as well as big organizations.

  1. Automated time tracking
  2. Managing projects and workflows
  3. Attendance management system
  4. Leave management system
  5. Helps with the reallocation of resources
  6. Improves productivity
  7. Increase in the internal security
  8. Activity tracking and performance analysis
  9. Prevents unauthorized access

Desklog Employee Productivity Tracking Software packed with useful features. View your company’s active user count, late arrivals, users attended, and how many of them were on leave. You can also see which of the employees are being most productive, most unproductive, late, and absent. Once the software is installed the time spent at the computer on apps and websites is automatically tracked. Each app or website is classified into Productive, Non-productive, and Neutral and the time spent on productive apps and sites fills up the productivity bar.

Apps are further categorized into office apps, entertainment, social media, development, and undefined. Employees can view detailed analysis of their workday including the time of their arrival and various productivity metrics. Employees can use the private time feature that can be turned on whenever they need to take care of personal things on their computer. Desklog won’t track anything during private time.

Tracking of time spent at work-related meetings, calls, or discussions using the offline feature of Desklog. It even records your work even without a stable internet connection. So no minute of work would be unaccounted for.

Conclusion

From the above given benefits, you may have understood that employee productivity tracking software is a must-have tool for any company looking to increase their employee’s productivity. It acts as a perfect platform for the employer and employee that benefits both the parties.

By keeping all these advantages in mind, choose the perfect employee productivity tracking software that suits your company and project requirements.

FAQ

1What is employee productivity tracking?

Employee productivity tracking means capturing and analyzing what workers do each day to find out how they work, what might be stopping them, and where they can do better.

2How do you track user productivity?
  • Setting targets
  • Proper communication channels
  • Open door policy
  • Feedback system
  • Training and development/li>
  • Rewards and recognition
  • 3How Productivity Tracking Software Can Help You Understand Your Company?

    Productivity monitoring software aids in tracking and analyzing employee productivity, providing insights into work patterns, inefficiencies, and areas for improvement, thus offering a comprehensive understanding of your company’s operations.

    4How Employee Monitoring Can Boost Employee Performance?

    Employee monitoring encourages accountability, identifies productivity bottlenecks, enables goal setting, and offers insights for improvement, ultimately boosting employee performance by optimizing workflows and highlighting areas needing attention.

    Meet The Author
    Abdul Majid

    Co-founder and DevOps Manager at Desklog

    Abdul Majid is a serial entrepreneur popular for co-founding "Desklog" - An automated time tracking software. He works efficiently on self-motivated and compelling projects typically involving new open-source technologies that demand collaboration between three or more team members and groups across different geographies. The author widely engages in workplace research that can improve the workflow of teams. Additionally, he regularly blogs on productivity and software innovations which are top-ranked and popular for their compelling grasp and wisdom.

    Leave a Reply

    Your email address will not be published. Required fields are marked *

    three − two =