How Clockify Works?

How Clockify Works?

Clockify, like other time tracking softwares comes packed with a plethora of features. But what sets it apart from the rest? Let’s look out.

After setting up you will directly jump to the pre-existing workspace.

From the top right corner of the screen you can see a workspace option. Click on manage, add the necessaries and press ‘create’ to add a new workspace.

Workspace

When you create a Clockify account, a workspace is automatically generated for you. This workspace comprises all the time entries, projects, people, and settings associated with it. Using a single Clockify account, it is possible to create or join multiple workspaces. Each workspace operates as an independent entity with its own distinct set of users, projects, and time entries.

Time Tracker

To begin tracking your work, start by inputting the details of your current task. You can either choose an existing project or create a new one, and add your name and any relevant clients. You can also include tags to better categorize your work. Once you have started tracking your time, stop the timer when you have completed your task, and the system will automatically record your time entry in your timesheet.

This is how you use the time tracker.

Now, In case you forget to start the timer, there is an option to manually add your time entry. Simply enter the task you worked on, select the start time and/or duration, and add the time entry. You can also create entries directly from the Calendar feature.

What if you forget to initiate and stop the timer?

No stress! You can enable autotracker to track your time automatically. But, you must enable it beforehand, or else it won’t be useful.

Calendar

From the calendar, you can see your work day status, find gaps, and make changes or any additions to the allocated time as needed.

Dashboard

Once you have some time entries, you can head over to the Dashboard to analyze your productivity levels and identify the areas where you allocate the majority of your time.

Reports

In Clockify, Reports can be categorized as:

Summary Reports

This is the Standard report to filter and break down data

Detailed Reports

This shows all time entries in the time tracker. You can apply various filters to the list allowing you to easily find specific time entries, you can edit any time entry directly.

Weekly reports

See a detailed report of the amount of time tracked by each person for each week.

Shared reports

Links to any reports that you have shared with others. By clicking on these links, you can quickly access the shared report.

Project

Clockify keeps tabs on the time you spend on each project, tracks your progress to ensure you’re on schedule, and tracks your budget to make sure you stay within your financial limits, all to help you achieve your goals efficiently.

Team

You can Invite new members, set hourly rates for each, assign roles, and manage groups from here.

Invoices

Invoices can be issued based on tracked time, expenses, and hourly rates. Furthermore, it supports importing time data, downloading reports, and customizing notes for clients. Additionally, this feature enables you to record and invoice fixed fees.

Track Expenses

Clockify allows you to record project expenses, maintain records by sum or unit by defining each type of expense, attach receipts for each expense, and analyze and export expense data.

Settings

Under General settings, you have plenty of options to edit.

1. You can see and edit your workspace name
2. Activate Timesheet
3. Kiosk
4. Create new projects by default and make it private/public and billable/non-billable
5. group time and set up custom terms and hierarchy
6. Display duration in clock format
7. Default working days for new members
8. mark the most used projects and tasks as favorite
9. Billable value of each billable hours
10. Currency which the billable and cost amounts will be displayed in reports
11. Choose preferred number and currency format for the whole workspace

Under permission settings, you can

Edit Billable hours and;

1. Set hourly rates and see earnings based on billable hours.
2. Activate billable hours
3. Who can see hourly rates and amounts
4. Who can see and change billable status of time entries
5. Set and allow people to create and manage new projects and clients
6. Allow people to create new tasks on their projects
7. Allow people to create new tags

NBAll other features are available to the user who is under any plan.

Kiosk

This feature lets you log in with a pin code with shared devices. It keeps a record of all your activities, including the location of your login, the duration of your work, and the breaks you’ve taken.