Tips & Tricks For Desklog User

12 Lesser-known Tips & Tricks For Desklog User

June 22, 2021

As a Desklog user, you would know that it is equipped with so many exclusive features for normal users and as well as for admin users. Some may know the in and out of these features. However, some would be in the beginner phase and may be looking for tips and tricks to leverage the features of Desklog.

Here, let us discuss some important tips and tricks for Desklog users.

While reading some tips you may find that you already know such basic information about this tool. However, it would help if you are yet to start with Desklog.

General Tips & Tricks For Normal User:

1. What is the difference between Logout & Quit?

When you start Desklog, you would see a small icon on the taskbar where you will find the two options log out and quit when you right-click on that icon.

You may click on the My Desklog option to log in to the tool. There are two options to turn off Desklog. Let us understand the difference between the two options.

Logout option: This option will allow you to log out of the application, where you again need to enter username and password to start the client application.

Quit option: By clicking on this option, you can quit from the Desklog. However, it remembers your credentials and you just need to click on the login button and this option saves your time.

Now you may wonder why the logout option is there if the quit option is the time-saver? If more than one user is using the same desktop, then the Logout option would be more useful when compared to the quit option.

Where To Find

What is the difference between Logout & Quit_

Windows Users: Go to the right bottom corner of the taskbar and right-click on the icon to view the two options.

Linux Users: Go to the right top corner and right-click on the icon to view the two options.

Know more about Employee Time Tracking in Desklog

2. You have the option to avail break time from working hours

When you want to take a break from your work or if you need to attend any call which is not related to work, you can avail break time by clicking on the “Go-offline” option. The same option can be found by right-clicking the Desklog icon.

So make use of this option to avail your break time and work more comfortably.

3. Tracking starts only if you “Go Online”

Do you know the fact that only if you are available online, the tracking will start? It means, if you have gone offline for any break then you need to make use of the “Go-Online” option to start your automated time tracking. This option is also found by right-clicking the Desklog icon.

4. Check your arrived time and view the tracked time at work, productive time, and idle time

Always keep track of the arrived time, time at work, productive time, and know your own work status to keep track of the work and working hours.

Now, what is the difference between the time at work and productive time?

Time at work: The time spent at work during your working hours.

Productive time: The time spent on certain pre-configured productive apps. The productive apps differ depending upon the working team. For example, The development tools will be the productive apps for the development team and the design tools will be the productive apps for the design team.

Know your productive apps and work accordingly to enhance your overall productivity.

Idle time: Now if you are not working and sitting idle at the front of your system without going offline, it tracks the idle time.

Where To Find

Know your arrival time, status, time at work, and productive time from the user dashboard.

The idle time you can find from the work graph displayed on the dashboard.

5. Evaluate your own daily/weekly/monthly productivity reports to enhance your performance

To self assess your performance, it is always better to track daily/weekly/monthly productivity reports from the different graphs like

Productivity Graph: Pie chart representing how you spent time on productive or neutral or non-productive apps.

Work Graph: Pie chart representing the worked time vs idle time to understand how often you go idle during your working hours.

Desklog productivity graph

Productivity Bar: Each bar of the graph represents the combined time spent on productive, neutral, and non-productive apps. Each bar is differentiated with three different colors to know the three different times spent during hourly intervals.

Desklog productivity bar graph

Report Graph: It is a combined graph of the completed task time, productive and idle time for the day or for the week or the month.

Categories: Apart from the above discussed three categories, you may also spend time on other categories like social media, and office apps. Here you will get to know that.

You can find all these graphs on the user dashboard and you can also select the option like Day or Week, or Month and also the Last three months to view the respective reports.

6. View all accessed lists of categorized (Productive, Neutral, Non-Productive) apps and work effectively

View all accessed lists of categorized

Once you get to know your productive apps, you would try to spend most of your time on it. However, for some reference, you may look into other neutral apps or non-productive apps. To keep yourself track of the total time spent on each app and also the percentage time spent, you can check the accessed lists of categorized apps.

Know more on URL and App tracking feature

Go to the bottom of the user dashboard, here you can find the three different categories and a list of apps accessed by the user under these categories.

7. Make use of the Absence Calendar to add your away time

If you are on leave, you can inform it beforehand to the concerned authority by making use of the Absence Calendar and adding the away time or applying the leave to get it approved.

This helps the management to keep track of your monthly attendance.

Read in detail advanced attendance management system

Where To Find
Absence calender

Go to Absence Calendar and it opens up a monthly calendar view. Click on Add away time option on the top right corner or click on the “+” sign on any day of the month to add the away time.

8. Manage your task with a task timer and plan the assigned tasks.

Tips & Tricks For Desklog User

Users can effectively manage the assigned tasks by making use of the task timer for it. This makes you plan the other pending tasks well in advance. When you change the task status to “in-progress” now the task timer will run and you can view task progress with the percentage of time completed. It also shows the estimated end time to finish your work. You can also stop the timer by changing the status to “Pause”

9. You can know if Desklog is tracking you based on the color of the icon.

Desklog is tracking

The app icon of Desklog can change color according to different situations. If the icon is green and blue, it means that Desklog is online, you are logged in and being tracked. If the icon is red and grey, it means that there is no internet connection or you are logged out of Desklog and not being tracked. You will have to log in again to start tracking. Then the color of the icon will change to green and blue. The icons have similar functionality for Windows, Linux, and Mac.

10. The difference between Time at Work and Productive Time

Time at Work and Productive Time

On the Desklog user dashboard, you can see sections called Time at Work and Productive Time. These are actually different measures. People may spend long hours at work. But out of those, how many were really productive? Time at work shows the time the employee has been in front of their computer. Productive Time shows the time the employee has actually been productive and working on something. The parameters for productive time include keyboard activity, mouse or trackpad movement, etc…

11. Document Title Tracking

The document title tracking feature can be used on design tools, word processors, email, and collaboration software. When a new document is created and named, the time associated with that document is tracked automatically. Using this feature, the time spent on the document can easily be monitored.

12. Apply for offline time with just one click

Not all your employees can work by sitting in front of their computers all day. As work done away from the computer cannot be tracked using Desklog, it offers offline time requesting with just one click. Employees can give the reason for offline time and label it as productive or unproductive. The requests can be accepted or declined by their superiors.

Explore the Task Management feature in Desklog

Where To Find:


Hope these tips and tricks are easy to understand. As a normal user of Desklog, you can make use of these features available to know the difference between certain options and self assess your productivity and performance with automated tracked time data, the time spent on productive apps, and with customized reports. All these features assist to enhance your own productivity and work smoothly.

Meet The Author
Abdul Majid

Co-founder and DevOps Manager at Desklog

Abdul Majid is a serial entrepreneur popular for co-founding "Desklog" - An automated time tracking software. He works efficiently on self-motivated and compelling projects typically involving new open-source technologies that demand collaboration between three or more team members and groups across different geographies. The author widely engages in workplace research that can improve the workflow of teams. Additionally, he regularly blogs on productivity and software innovations which are top-ranked and popular for their compelling grasp and wisdom.

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