time card calculator

Time Card Calculator vs Time Sheet: A Business Comparison

Updated on February 23rd, 2024

Weekly time card

Total hours:



Start time

Break start

Break end

End time

Break deduction



















































Total pay:



Overtime pay:



Total hours:


Overtime hours:



Add custom note:

Base pay rate & currency

per hour

Overtime after

Overtime rate

times base rate

In business, time = money. Thus, inaccurate time tracking can mess with your productivity, payroll, and profits. On the contrary, a perfect time tracking software with these features can do wonders.

Shockingly, almost half of businesses which account to 43% face financial setbacks because of inefficient time management, as reported by an article on Forbes.

So, here’s the deal: Timecard calculator and Time Sheets are here to save the day. This blog is your guide to Time Card Calculator vs Time Sheet, cutting through the confusion. Ready to explore more? Let’s roll.

What is a Time Card Calculator?

This time card calculator produces printable weekly time reports effortlessly, utilizing work hours and rates. It accommodates various time formats like 8:00 AM, 8.30, 15:30, etc. Additionally, entered values can be saved in the browser for future reference.

As such, the timecard calculator works best for employees who WFO (work from office). Further, it also acts as an elapsed time calculator for payroll, helping you figure out how many hours and minutes you’ve worked between two different times.

Moreover, the time calculator for payroll streamlines the process of determining accurate compensation for employees based on their recorded work hours. This ensures precise payroll management.

Plus, it functions as a timesheet calculator, factoring in a standard lunch break (usually 30 minutes) by automatically subtracting it from the total work hours. This makes the whole process faster and more straightforward.

Here’s what time card calculator do:

Manual Time Entry

You can type in your work hours, giving you control over the input.

Basic Calculations

They calculate total hours, overtime, and breaks—so you know how much time was spent working.

Payroll Integrations

Easily connects with payroll systems, making sure the hours you put in are reflected accurately in your paycheck.

Export Options for Reports

Lets you download reports so you can share or analyze your work time.

Who can use a time card calculator?

Different professionals use time card calculators for various purposes:

Lawyers and consultants use them to keep track of client hours and rates.

Accountants use them to manage employee timesheets and calculate client invoices accurately.

Payroll departments use them to make payroll processing easier for many employees.

Freelancers use them to show clients the exact time spent on projects and request payments accordingly.

Advantages Of Desklog’s Time Card Calculator

Desklog’s time card calculator offers several advantages for businesses and individuals looking to manage their time more efficiently. Here are five key advantages:

Accurate Tracking: Ensures precise timekeeping, reducing errors.

Automated Calculations: Saves time with automated work hour calculations.

Customizable Settings: Tailored to fit specific organizational needs.

Real-Time Monitoring: Allows managers to monitor attendance and productivity instantly.

Data Insights: Provides valuable insights for informed decision-making.

How to use a time card calculator?

After inputting all required details, the time card calculator will automatically compute the total hours worked by subtracting the start time from the end time.

It will also account for any break times during the work period.

If the employee has worked beyond standard hours, overtime hours may need to be calculated separately.

Calculate work hours with a time card calculator


To total your weekly hours, enter start/end time (or select the time from the dropdown menu), enter the time you’ve spent on a break, and the calculator will automatically calculate the result.

You can enter time in AM/PM format, or switch to a 24h format in Options.

Quickly navigate from one field to another using the Tab button and move around with your Up and Down arrow keys.

Deduct break time with a time card calculator


The amount of time you enter for a break will be subtracted from the overall number of hours that you have worked.

As an alternative, you can indicate the precise beginning and ending times of your break.

Calculate pay with a time card calculator


Your payroll can be calculated using a time card calculator by entering your hourly rate.

You just need to select the “Show pay” option, input your hourly rate and currency, and the calculator will figure out the payment information and display it next to the total number of hours.

Calculate overtime with a time card calculator


The calculator can show you the number of overtime hours once you enable “Show overtime”.

You can manually select the point when the calculator begins counting your work hours as overtime, after 8h/day, 40h/week, or custom.

The calculator can even use a different hourly rate for overtime hours when calculating pay once you’ve enabled “Use overtime rate”.

Print/download the data from the timecard calculator


You are able to print your time card and give it to your manager once you’ve completed entering the data.

For your own archive, you may also download your time card in CSV format, which can be read in Excel.

In Chrome, you can save the time card as a PDF by clicking Print, choosing “Save as PDF” under “Destination” rather than your printer, and then clicking Save.

In short, using the calculator is easy. You only need to enter your start time, break time, and shift end time to be ready to go. After that, export the time card so you can email it straight.

How Does User Experience in the Time Card Calculator Works?

With a time card calculator, managing the complicated process of calculating work hours becomes easy. These products are user-friendly and have been designed with simplicity in mind, making them easy to use for employees and managers alike. Let us look at how time card calculator can enhance the experience of the user;

Intuitive Design

The screens are designed so you can easily navigate without needing a manual.


You can use them from any device with the internet, keeping it simple.

Advantages & Disadvantages of Time Card Calculator

Simplicity meets efficiency with timecard calculators, offering a straightforward solution to track work hours. Now, let’s explore the benefits and shortcomings of a time card calculator:


Simplicity and Ease of Use

They keep it simple, making it easy for you to use without confusion.


Many are free or cheap, good for small businesses looking to save money.

Suitability for Small Teams

Perfect for small teams with straightforward time tracking needs—no extra complications.

Transparency and Trust

Time card calculators can provide employees with a clear and accurate record of their hours worked.


Time-Consuming Manual Entry

Putting in hours manually takes time, especially if you have lots of people to keep track of.

Proneness to Errors

Typing in hours can lead to mistakes, which might mess up your paycheck or project timelines.

Lack of Data Insights

Don’t expect fancy data or project tracking—they focus on basic timekeeping.

Inefficiency for Remote Teams

Not great for remote workers or those with complicated schedules—they might not catch all the details.

Check out our blog on “Top 10 Project Tracking Software” to understand further information.

What is a Timesheet?

A timesheet is a data table that an employer can use to keep track of how many hours a specific employee has worked during a given period. This can be easily executed by using an automated timesheet software.

It serves as a crucial tool in tracking and managing work hours efficiently, typically spanning a week or a month.

Having said that, some tracking software also provides a free timesheet template. This not only saves time but also ensures consistency in recording work hours, making it easier for both employees and managers to use and analyze the data.

Whether in physical paper format, electronic spreadsheets, or through specialized software applications, timesheets are versatile tools used to manage and track work hours efficiently.

For a detailed walkthrough, check out our blog on “Time Tracking Software vs Traditional Timesheet: A Comparison”.

Let’s explore the purpose and function of a timesheet:

Manual or Automated Time Entry

You can either put in hours manually or let the system track it automatically—giving you options based on your needs.

Project Tracking and Task Management

They help you keep tabs on projects and tasks. It’s like a detailed to-do list for your workday.

Detailed Reporting and Analytics

They break down your time data, showing you where your hours are going.

Integrations with Payroll and More

You can connect time sheets with payroll, project management tools, and other business apps for a seamless workflow.

Advantages and Disadvantages of Timesheet

Time Sheets offer a comprehensive solution for businesses, providing advanced features and data-driven insights. Their ability to facilitate detailed project tracking, robust analytics, and seamless integration with other tools makes them a powerful choice for those seeking a holistic approach to time management.

Now, let’s look into the specifics and explore the potential advantages & drawbacks associated with time sheets.


Efficiency and Accuracy

Time sheets can capture time efficiently, whether a user prefers entering it themselves or having it tracked automatically.

Automated Systems

Automated systems streamline processes for enhanced efficiency.

Lower Costs

Accurate invoicing lowers costs and improves financial management.

Track Staff Behaviour

Timesheets track staff behavior to optimize roles and responsibilities.


Potential for Manual Errors

Mistakes can happen with manual tasks, including errors from a simple click that could impact time data.

Extra Work For The Staff

Timesheets require additional tasks for employees to complete.

Human Error Is Likely

There’s a high potential for mistakes in timesheet recording due to human error.

Managing Morale Effectively

Poor management of timesheets can negatively affect employee morale.

Understanding these limitations equips businesses with the foresight needed to implement effective mitigations and ensure a seamless integration of time tracking tools.

Time Card Calculator vs Time Sheet – A Side-by-Side Comparison

When choosing between Time Card Calculators and Time Sheets, consider key factors to make an informed decision. Having said that, choosing the right one will help you to maximize employee performance.

The table below offers a straightforward comparison, outlining important elements.

Factor Time Card Calculators Time Sheets
Cost Generally lower or free May have higher costs, especially for advanced features
Features Basic features: hours, breaks Advanced features: project tracking, task management, detailed reporting
Ease of Use Simple interface, minimal learning curve May have a learning curve, especially for those new to software tools
Data Insights Limited insights beyond basic time tracking Robust data analytics for in-depth insights into productivity and project performance
Project Tracking Limited or basic project tracking Comprehensive project tracking and task management capabilities
Integrations Basic integrations with payroll systems Extensive integrations with various business tools and applications
Suitability for Different Businesses Ideal for small teams with straightforward time tracking needs Suitable for businesses of all sizes, especially those with complex projects
Payroll Integration Capabilities Basic integration capabilities Seamless integration with payroll systems, reducing manual data entry
Flexibility for Remote Work Limited flexibility for remote teams Highly adaptable for remote work and complex schedules, offering real-time tracking

Use this table as a guide to assess Time Card Calculator vs Time Sheet & understand which option aligns better with your business requirements. Each factor may carry different weight based on your specific needs and the nature of your operations.

Time Card Calculators vs. Time Sheets: Essential Criteria for Choosing the Best

In summarizing the Timecard Calculators vs. Time Sheets debate, a few key takeaways emerge. Time Card Calculators are straightforward, cost-effective, and ideal for small teams with basic time tracking needs. On the other hand, Time Sheets offer advanced features, data-driven insights, and flexibility, making them suitable for businesses of various sizes, especially those with complex projects and diverse work structures.

When deciding between Time Card Calculators and Time Sheets, there are many factors to consider. Having said that, this will in turn increase employee satisfaction. The following table provides a concise comparison of these factors to guide you towards selecting the most suitable solution for your needs.

Factor Time Card Calculators Time Sheets
Business Size and Budget Ideal for small businesses with limited budgets and straightforward time tracking needs. Suited for businesses of all sizes; choose based on budget and the need for advanced features.
Complexity of Operations and Time Tracking Needs Best for uncomplicated time tracking requirements. Optimal for businesses with complex operations and diverse time tracking needs.
Data Analysis and Reporting Requirements Limited data insights; suitable if in-depth analysis isn’t a priority. Perfect for those requiring robust data analytics and detailed reporting.
Project Management and Task Tracking Needs Basic project tracking. Essential for businesses with project management and task tracking requirements.
Remote Work Arrangements and Team Structures Limited flexibility for remote teams. Highly adaptable for remote work and diverse team structures.
Integration Needs with Other Business Tools Basic integrations. Extensive integrations with various business tools; choose based on your integration requirements.

After evaluating the key considerations, use the table as a practical guide to match your business needs with the features of Time Card Calculator vs Time Sheet. This side-by-side comparison aims to simplify your decision-making process, allowing you to pinpoint the optimal solution that aligns with your budget, operational complexity, and overall business objectives.

Alternative Approaches: Hybrid Solutions

Consider hybrid solutions that combine the simplicity of Time Card Calculators with the advanced features of Time Sheets. This approach is beneficial for businesses with evolving needs, allowing them to manage a balance between cost-effectiveness and functionality.

Hybrid solutions provide the flexibility to adapt as your business grows and its time tracking requirements become more sophisticated.

As such, the choice between Time Card Calculator vs Time Sheet depends on the unique dynamics of your business. Hence, carefully evaluate your budget, operational complexity, data analysis needs, project management requirements, remote work arrangements, team structures, and integration needs to make an informed decision that aligns with your business goals.

Desklog Free Time Tracking Trial

Final Thoughts

In concluding this comparison between Time Card Calculator vs Time Sheet, the path to an optimal solution lies in a thorough evaluation of your business needs. Take a moment to reflect on the pros and cons outlined in the comparison, considering factors such as your budget, operational complexity, and overall business goals.

Carefully weighing these considerations will empower you to make an informed decision that aligns with your unique requirements. Whether you opt for the simplicity of Time Card Calculators or the advanced features of Time Sheets, remember that the right choice is the one that best serves your business, ensuring accurate time tracking, streamlined operations, and enhanced productivity.

Choose wisely, and let your decision pave the way for efficient time management, contributing to the success and growth of your business.


1What is a time card hour calculator?

A time card hour calculator is a tool that calculates the total number of hours worked by an individual based on their recorded clock-in and clock-out times. It assists in tracking employee attendance and calculating wages or billable hours accurately. Additionally, time card hour calculators can help businesses monitor labor costs and ensure compliance with labor regulations.

2What is a clock in and out calculator?

A clock in and out calculator typically includes features for recording and calculating the times an employee clocks in and out of work, calculating total hours worked, factoring in breaks, and sometimes calculating wages based on the hours worked and pay rate. Further, a clock in and out calculator may also provide options for adjusting time entries, managing multiple employees, and generating reports for payroll purposes.

3What is a timesheet?

A timesheet is a data table which an employer can use to track the time a particular employee has worked during a certain period.

4Is the time card calculator free?

Whether a time card calculator is free or not depends on the specific tool or software being used. Some time card calculators are available for free online, while others may require a subscription or purchase. It’s essential to research and review the features and pricing of different time card calculators to find one that fits your needs and budget.

5What is the difference between a time card calculator and timesheet?

A time card calculator is designed for basic tracking of work hours, focusing on attendance and simple time calculations. In contrast, a timesheet serves as a detailed data table, capturing and analyzing time spent on tasks, projects, or clients, providing a more comprehensive view of work activities.

6How does the time card calculator work?

The time card calculator works by allowing users to input their work hours manually or through automated means, computing totals and often providing features for attendance tracking and elapsed time calculations.

7How does the timesheet work?

The timesheet works by providing a structured data table where employees can record the time spent on specific tasks, projects, or clients, facilitating detailed tracking, analysis, and reporting of work activities.

8What is a timesheet calculator?

A timesheet calculator is software that automatically calculates an employee’s work hours. By tracking the number of hours worked and lunch breaks, it makes keeping track of timesheets easier by doing the computation for you.

9What is the importance of the time calculator for payroll?

Time card calculators are useful in sectors with shift work, part-time employees, and high employee turnover rates because they automate attendance tracking and streamline payroll processing. This solution contributes to more efficient operations and contented staff members by guaranteeing correctness and saving significant time.

10What is the importance of a timesheet calculator?

A timesheet calculator is a digital tool for tracking, calculating, and managing employees’ working hours. It increases accountability, helps to ensure correct payrolls, and offers useful information for workforce management choices.

11How does a timesheet contribute to project management?

They assist in finding the highest-performing workers for a new project by keeping track of their time, which is based on past performance. aids in locating a project process where employees require more time than allotted to complete.

12What is a time card calculator?

A time card calculator may generate weekly time reports based on the work periods and hourly rates entered. It can also take different overtime scenarios into account. Or to put it another way, a time card calculator is used to estimate earnings, track overtime, paid and unpaid breaks, and more

13Is the timesheet calculator free?

Many timesheet calculators are available for free online. However, the availability of free timesheet calculators may vary depending on the specific tool or website you choose.

14What is a time card?

A time card is a simple timesheet calculator that makes it easy to calculate an employee’s billable and working hours.

15What features does the biweekly timesheet calculator offer?

The biweekly timesheet calculator will automatically subtract the breaks entered, providing you with an overall total for the full two-week period in hours and minutes.

Meet The Author
Srijitha Ashok

Product Specialist & Research Head

Srijitha Ashok began her career as a software developer following her graduation . Later, she joined "Desklog," an automated time-tracking software, as a project consultant. The author has six years of expertise as a productivity and time management researcher. Her vast knowledge in the industry has enabled her to address issues pertaining to time tracking software,project management, productivity analysis and performance management. She has been researching several strategies for how productivity and time management might assist a business in effectively managing its time flow.

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