Questions To Ask

7 Commonly Asked Questions on Employee Monitoring Software

June 16, 2020

In recent years, monitoring employees in the workplace has become easier, thanks to technology. With just a couple of clicks, you can already track employees’ working hours and gain access to important details such as absences, tardiness, as well as various reports that provide insight into staff performance and work ethics.

Desklog is an efficient Employee Time Tracking Software

As digital innovation replaces traditional methods to keep an eye on your team, you can’t be left in the dust if you want the best for your organization and if you want to maximize employee efficiency.

Although there are many types of employee monitoring platforms available online, such as those available in this list of time tracking software, you still need to consider a lot of factors before purchasing your employee monitoring software.

In this post, we’ll give you 5 simple questions to ask during your search for a software that tackles workplace privacy and employee monitoring.

5 Questions to ask in the hunt of Employee Monitoring Software

1. Can your workers easily understand your new monitoring tool?

There’s no point in using an avant-garde employee monitoring software if your staff can’t or doesn’t know how to use it. Your platform could have all the features necessary to fulfill the objectives of employee monitoring, but if your workers don’t have any idea how to use it or if they use it incorrectly, it’s no use.

That’s why it’s important to get an incredibly robust employee monitoring software that won’t be too difficult to grasp. Some solutions only need staff to open the app, input the assignment they’re working on, start the timer and stop it when they’ve completed the task.

Read the guide on How does an Employee Time Tracking Software Work

This simple process ensures that your team members won’t waste time figuring out how to use your software and that they can devote their energy on more important tasks and more pressing matters.

2. Can it synchronize time-offs?

Managers and team members need to coordinate time-offs to guarantee that there will be sufficient staff to accomplish work and complete projects on time.

When looking for a platform that can help you in monitoring employees in the workplace, make sure they have a function that lets staff register their leaves and absences like a calendar that is visible to everyone involved in the pipeline. This allows other staff to see when their colleagues will be off work so they can also determine and schedule their own days off.

By synchronizing time-offs, you can breathe easy knowing that there will be no shortage of manpower.

3. Does it have the capability to monitor real-time employee activity?

When monitoring employees in the workplace, a good tool to have in your pocket would be app tracking. This allows you to monitor all activities your employees engage in during work.

It’s a great tool, especially since people usually spend four hours a day on their mobile phones, as per device usage tracking app Moment via this The New York Times article. This time can be used for more productive tasks.

Additionally, this will help you combat the fact that employees are only productive for 2 hours and 23 minutes per day, according to a study conducted by Vouchercloud.

With this solution, you can easily examine and categorize results based on productive and unproductive aspects. You can track total internet usage on productive apps linked to the delegated assignments. This type of tracking guarantees the worthwhile harnessing of resources to complete deliverables.

4. How much will it cost to deploy an employee tracking software?

Platforms for project management are integral to every company that wants to succeed. Although the first question that might come to your head when purchasing a solution that deals with workplace privacy and monitoring is, ‘How much will it be?’, a better question to ask is, ‘How much does it cost to build project management software?

As you sift through different types of employee monitoring, consider the functions that determine the cost of the platform you wish to purchase such as tech support and training, configurability, resource and role management, storage capacity, and integrations, just to name a few.

Measure the direct and indirect expenses, which can help you when comparing prices for your platform. This can simplify your selection process, making it quicker for you to acquire an employee monitoring software.

5. Does it promote fairness in the workplace?

Workforce management entails a slew of obstacles to face. It’s challenging to determine when your workers begin their tasks and if they’re actually doing them or leisurely browsing an online catalogue or catching up on the next episode of their favorite Netflix series.

These issues can get bigger, especially post-COVID 19 where employers needed to adopt remote work and track productivity to practice social distancing and do their part in containing the spread of the virus.

On the other hand, staff can encounter difficulty in explaining the reason why a project took this much time to accomplish.

A software that addresses workplace privacy and employee monitoring can help resolve these problems. With a reliable employee monitoring software, employers obtain dependable documentation that contains the time when team members clocked in, the assignments they worked on, the duration of a project as well as platforms and websites that were required to complete this task.

Workers no longer need to prove that they were active on the job, since employers can use this data for reference and verify their statements.

6. Are there any privacy concerns for using employee monitoring software?

The employee monitoring software does not track anything on employee’s computers when they’re not working or not logged in to the software. So even the remote employees can be relaxed knowing that their online activities are not being tracked during their private time. We believe that the employer has the claim to know their worker’s activities during work hours, and has no right at all to monitor their activities after work hours.

All communication on the employee monitoring software is highly secured by encryption. All your data is encrypted to provide additional security. So there should not be any concerns regarding the security of your data.

7. Is Employee Monitoring Legal?

The answer to this question varies based on the country you live or work in. But in most areas employee monitoring is permitted. There are, however, some conditions that must be met if you want to use computer tracking.

Some states in the US expect employers to inform workers about the monitoring, others do not have this requirement. It is similar in almost all the other countries in the world. We recommend you consult a legal team about the employee monitoring laws in your region before moving forward with the employee monitoring software. Especially if you’re planning on monitoring a remote team.

Seek and you shall find!

At the wake of a global pandemic and as the year 2020 pushes through, employee monitoring is no longer a luxury. It’s a necessity. For your venture to maintain efficiency and keep operations running seamlessly, you need to incorporate some form of employee tracking.

With a powerful software that accomplishes all the objectives of employee monitoring, your employees can feel safe with your solution and you can easily get time documentation that allows you to drive productivity and successfully oversee your company.

Download Desklog for Windows, Mac and Linux
Meet The Author
Abdul Majid

Co-founder and DevOps Manager at Desklog

Abdul Majid is a serial entrepreneur popular for co-founding "Desklog" - An automated time tracking software. He works efficiently on self-motivated and compelling projects typically involving new open-source technologies that demand collaboration between three or more team members and groups across different geographies. The author widely engages in workplace research that can improve the workflow of teams. Additionally, he regularly blogs on productivity and software innovations which are top-ranked and popular for their compelling grasp and wisdom.

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