How Much Does It Cost To Build Project Management software?

Updated on September 22nd, 2023

In today’s dynamic business landscape, project management software has emerged as a critical tool for achieving success and maximizing efficiency across all industries. It’s no longer a luxury but a necessity for any business looking to stay ahead of the competition and accomplish its goals with ease.

Organizations and entrepreneurs are always on the hunt for cost-effective project management software that can help them manage their business operations seamlessly. They are constantly exploring options and digging into the costs involved in building such software.

But have you ever wondered how much it costs to develop such software? The secret to unlocking the cost of building top-notch project management software lies in carefully considering the pricing factors at play. These factors hold the key to understanding how much you’ll need to invest in your software project to achieve success.

In this article, we will delve into the important factors and uncover how they ultimately determine the price tag of your project management software. So, get ready to discover the key components that go into calculating the cost of the next software project!

What is Project Management Software?

Project management software is necessary for any business field like IT, healthcare, and the financial sector to manage their projects and resources in a well-organized way. It is mainly used in IT business sectors to accomplish the project by planning, scheduling, assigning, reporting, reviewing, and managing the resources involved in the project.

Simply put, project management software is a tool that assists in planning, executing, and tracking projects, allowing teams to stay organized and on track. This improves the collaboration and communication between the team.

One such software is Desklog, which offers an array of features to make project management a breeze.

Did You Know?

You or employees can obtain a project management certification to improve your ability to use project management software and keep projects on schedule.

Important Factors or the Features that Decide the Cost of Project Management Software

When it comes to choosing the right project management software, the cost is undoubtedly a critical factor to consider. But what are the features that determine the cost of project management software? Let’s take a closer look.

  • User Load
  • A business can range from large scale to small scale. Depending upon the organization’s size, It can build its project management software to manage its users. Before developing the software, you need to analyze how much user load can be handled by the software and technologies to improve the user load of the software.

  • Training and Support
  • The training and support will be provided if your customers or clients use your project management software for their business operations. The resources are required for the support, and it also decides the maintenance cost of project management software.

  • Web-based Solution
  • Project management software design determines the web-based solutions for the software. A User-friendly interface with easy navigation is always preferred. The web-based solutions decide how to design the project management software.

  • Additional integrations
  • Project management software features, like assigning tasks, scheduling, and allocating resources, are quite common in any project management software. Additional features like remote access and screen capturing require other integrations to add value to the software’s features.

  • Customizations
  • Customized project management software is mostly preferred by all the customers who use your project management software. The project management software is developed based on the customizations required by the clients or customers.

  • High-end reporting capability
  • Advanced reporting features can be included in the project management software. Reporting features like Gantt chart, Graphical representation of the reports can be integrated with this project management software.

  • Managing the resources
  • An ideal project management software should have good resource management features to manage the resources in a well-organized manner. It includes features like integrating the biometrics of the employees while logging in and out of the organization to track the resources.

  • Managing the Roles
  • Different roles may require a different type of access to the functions of the software. Authentication factors can be implemented for authorized professionals than for the normal users of the project management software.
    Managing the different role privileges with implemented features also decides the project management software cost.

  • SSO Functionality
  • SSO refers to single sign-on functionality. This session allows the user to use the project management software with a single set of login credentials. The username and password must be unique, and SSO must be configured for the same.
    The configuration of SSO also decides the project management software cost with a single set of credentials for the users.

  • Storage Capacity
  • In project management software, the software needs to have a storage facility to store the documents regarding the resources, organization, and also file sharing, file uploading, etc.

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    The Cost to Build Project Management Software

    There are two types of cost, direct and indirect cost.

  • Direct costs:
  • It includes the cost of labour, material and the tool used, and vendors involved. It is a one-time investment.

  • Indirect cost:
  • The indirect cost includes quality control, features, the risk involved in developing the software, etc.

    The project manager manages the process of developing the project management software and analyses the cost depending on the resources involved.

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    Project Time tracking: A Miniature Project Management Tool.

    What if we told you that a mini version with all the features of project management software is available for free?

    Stop staring! You heard it right!

    Desklog provides a free project time tracking feature that takes the hassle out of task tracking. Its real-time tracking feature enables users to achieve their project objectives with greater precision and efficiency, making it a must-have tool for any project manager.

    What does a project time tracking feature do?

    1. Create unlimited projects and tasks
    2. Track project/task progress
    3. Task Timesheet
    4. Task timeline
    5. Accurate project estimation
    Desklog Free Time Tracking Trial


    In this article, you will be able to find the factors that determine the cost to build project management software. It is categorized into direct and indirect cost, which becomes simple for you to analyze the project management software pricing.

    Look into the best software developers to build your project management software.

    Meet The Author
    Abdul Majid

    Co-founder and DevOps Manager at Desklog

    Abdul Majid is a serial entrepreneur popular for co-founding "Desklog" - An automated time tracking software. He works efficiently on self-motivated and compelling projects typically involving new open-source technologies that demand collaboration between three or more team members and groups across different geographies. The author widely engages in workplace research that can improve the workflow of teams. Additionally, he regularly blogs on productivity and software innovations which are top-ranked and popular for their compelling grasp and wisdom.

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