Best Time Management Apps in 2025
Ever feel like there aren’t enough hours in the day?
Work deadlines, personal errands, and that ever-growing to-do list can leave you feeling overwhelmed. You know you should be productive, but where do you even begin?
This is where time management apps come in. These handy tools can be your secret weapon for getting organized, staying focused, and finally taking control of your schedule. By helping you prioritize tasks, track your time automatically , and identify areas for improvement, they can be the difference between a chaotic day and a calmly productive one.
Top Time Management Apps in 2024
| Software | Key Features | Pricing | Ratings |
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G2: 4.8/5 Capterra: 4.8/5 |
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G2: 4.6/5 Capterra: 4.7/5 |
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G2: 4.5/5 Capterra: 4.6/5 |
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G2: 4.3/5 Capterra: 4.4/5 |
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G2: 4.5/5 Capterra: 4.8/5 |
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G2: 4.5/5 Capterra: 4.6/5 |
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G2: 4.5/5 Capterra: 4.9/5 |
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G2: 4.7/5 Capterra: 4.7/5 |
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G2: 4.4/5 Capterra: 4.5/5 |
1. Desklog
Desklog is renowned as the best time tracking software which is designed to increase productivity and accountability across businesses of all sizes. It offers automated time capture, eliminating manual entries for accurate tracking, and provides detailed reports to promote transparency and optimization.
Key features include idle time tracking to minimize workplace distractions, project management features for task assignment and time tracking, and flexible billing options for precise client invoicing. Desklog also simplifies attendance and leave management, promoting a better work-life balance. With its user-friendly interface, Desklog empowers businesses to increase productivity, improve collaboration, and make informed decisions.
Key Features of Desklog
Automated Time Tracking
Desklog’s Automated Time Tracking efficiently captures work hours by automatically tracking time spent on tasks, idle periods, and offline activity in real time. The Clock In/Clock Out function ensures accurate recording and compliance. By distinguishing between Idle Time and Private Time, it provides a clear view of productivity.
This feature helps employees focus on productive hours, increasing efficiency and work-life balance. It also supports collaboration by displaying task assignments and deadlines, while offering insights for data-driven decision-making, helping organizations optimize processes and allocate resources more effectively.
Automated Timesheets
The Automated Timesheets simplify the time tracking by effortlessly capturing and organizing work hours into detailed, easy-to-read reports. By automating this process, it saves time, reduces errors, and provides clear insights into productivity. Eliminating manual entries ensures accurate data for payroll and performance evaluations.
This allows employees to focus on their tasks while managers gain real-time insights to increase productivity. The feature also supports accurate billing and integrates with attendance and leave management, improving business efficiency and accountability while simplifying operations and employee performance.
Project Time Tracking
Project time tracking feature helps teams and individuals track and manage the time spent on tasks and projects. It provides real-time tracking, detailed reports, and insights to improve productivity, ensure deadlines are met, and increase project efficiency.It effectively separates billable/non-billable hours, aiding accurate profit and loss calculations and fostering transparent billing for client trust.
With a Kanban view, users can easily visualize project progress, ensuring timely completion and precise profitability calculations. This feature is particularly beneficial for all businesses, offering a clear structure to manage projects efficiently while maintaining financial clarity. Desklog improves project management by offering detailed insights into time and resource allocation, ensuring projects are delivered on time, within budget, and with quality results.
Project Billing & Invoice
Project Billing & Invoice feature of Desklog simplifies the management of billable and non-billable hours through flexible billing methods, such as flat rate, task-based & user-specific hourly billing. This ensures accurate invoicing, automates the process, and improves financial tracking.
By generating detailed invoices, it strengthens client relationships with clear, professional billing and helps teams stay updated on project progress and deadlines. The insights gained also support better decision-making for future projects, leading to improved financial oversight and improved client satisfaction, ultimately fostering successful project completion and long-term partnerships.
Project Profit & Loss Calculation
The Project Profit & Loss Calculation feature provides accurate financial insights by tracking project expenses and revenues, ensuring profitability through detailed billing and cost assessments. This improves financial transparency, enables effective cost control, and optimizes resource allocation.
It also aids in performance evaluation and risk management, offering data that informs strategic planning. By supporting informed decision-making, it helps organizations to find challenges, maximize ROI, and achieve successful project outcomes.
Activity Tracking
Desklog’s activity tracking capabilities provide in-depth insights into employee productivity by tracking actions such as keyboard strokes, mouse movements, app usage and websites visited. This advanced tracking improves workflow, and identifies non-productive behaviors while respecting employee privacy. Features like mouse and keyboard tracking, app and URL tracking, and screenshot capture allow managers to evaluate productivity and keep employees focused. Overall, this functionality increases performance and creates a more efficient work environment.
Leave Management
The Leave Management feature simplifies absence tracking with an intuitive Absence Calendar, offering clear visibility into leave schedules. Employees can quickly submit leave requests, enabling fast approvals. Custom leave policies can be configured to meet organizational needs, ensuring flexibility and compliance.
Centralized leave reports and consolidated data help analyze absence patterns, making management easier. These features together optimize leave management, supporting better workforce planning and increasing employee satisfaction.
Pros
Effortlessly track multiple projects with a time tracker that offers instant reporting. It accurately calculates efficiency, project profit and loss, and enables precise project billing.
Detailed reporting features provide valuable insights into project progress and team performance.
Desklog boasts a user-friendly interface and competitive pricing, making it accessible for teams of all sizes.
Cons
Desklog does not have a Chrome extension available.
Pricing
Free: $0
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Unlimited users
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Automated time tracking
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Unlimited projects
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Project/task timesheets
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Idle time tracker
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Team management
Business: $3.50 per user/month
- All Free features plus:
- Billing and invoicing
- Efficiency tracking
- Notifications for tasks, overtime, breaks, and idle time
- Shift management
- Break Management
- Reports and task commenting
- Optional screenshot capture
- Real-time notifications
Enterprise: $4.80 per user/month
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All Business features plus:
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Leave management
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Project profit & loss calculator
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Project Kanban view
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Jira integration
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App & URL tracking
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Activity percentage
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Biometric integration
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Premium support and personalized onboarding
Ratings
G2: 5/5
Capterra: 4.8/5
2. Toggl track
Toggl track is a widely recognized time tracking tool designed for both individuals and teams. It helps monitor the time spent on various tasks and projects, providing valuable insights into productivity and billable hours. Toggl offers straightforward time tracking tools with auto-tracking features, making it easy to fill in timesheets.
Toggl track is known for its simplicity and effectiveness. It’s particularly suited for managing work schedules and tracking billable hours.
However, due to the limited features available in the free version, it may be beneficial to explore various Toggl alternatives that offer a more comprehensive range of options.
Key Features of Toggl track
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One-click time tracking: Track time with a single click
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Detailed reporting: Gain insights with comprehensive reports
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Integrations: Seamlessly integrate with productivity tools
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Project and task tracking: Monitor progress and manage tasks effectively
Pros
Budget Management
Strong reporting features
Suitable for freelancers and small teams
Cons
Limited task management capabilities
Advanced features require a paid plan
Pricing
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Free Forever: Basic features for individual users
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Starter: $10/Month/User
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Premium: $20/Month/User
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Enterprise: Custom Pricing
Ratings
G2: 4.6/5
Capterra: 4.7/5
3. DeskTime
Desktime is a time tracking and productivity management tool designed to help businesses and freelancers efficiently monitor employee activity and manage work hours. This cloud-based software provides fully automated time tracking and offers features aimed at increasing productivity. DeskTime also includes employee accountability tools such as taking screenshots at set intervals and real-time tracking of app and website usage while employees are logged in. These features help ensure productivity and provide insights into workflow management.
Features
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Shift Scheduling
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Absence Calendar
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Team Reports
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Performance Evaluation
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Customizable Settings
Pros
Automatic Time Tracking: Automatically records work hours for accuracy.
Invoicing Feature: Generates invoices based on tracked time and expenses.
Calendar Feature: Integrates with calendars for task and meeting scheduling.
URL, App, and Document Tracking: Monitors time spent on websites and applications.
Private Time for Employees: Allows tracking of personal time separately.
Project and Task Management: Organizes and tracks projects and tasks effectively.
Cons
Limited Reporting: Offers basic reporting features that may not meet all analytical needs.
Only XLS Export; No CSV: Supports export only in XLS format, lacking the flexibility of CSV options.
No Shift Scheduling: Does not include functionality for managing employee shift schedules.
Pricing
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Lite: Free- 1 user only
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Pro : $7/User/Month, Billed Annually
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Premium: $10/User/Month, Billed Annually
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Enterprise: $20/User/Month, Billed Annually
Ratings
G2: 4.5/5
Capterra: 4.6/5
4. Jira
Jira is a powerful project management tool widely used by teams for tracking tasks, projects, and workflows. It’s ideal for managing complex projects and multiple users.
Jira is utilized by teams for planning, tracking, releasing, and supporting top-tier software confidently. It empowers autonomous teams by providing the context to move swiftly while maintaining alignment with overarching business objectives.
Key Features of Jira
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Agile project management
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Customizable workflows
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Detailed reporting and analytics
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Collaboration tools
Pros
Free: Free forever for 10 users
Standard: $7.53/User/Month (Billed Monthly)
Premium: $13.53/User/Month (Billed Monthly)
Cons
Can be complex to set up and use
Higher cost for larger teams
Pricing
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Free: Free forever for 10 users
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Standard: $7.53/User/Month (Billed Monthly)
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Premium: $13.53/User/Month (Billed Monthly)
Ratings
G2: 4.3/5
Capterra: 4.4/5
Calendar
Calendar is an automation platform that simplifies scheduling by eliminating the need for back-and-forth emails. It offers features like Round Robin scheduling, Multiple Hosts, Group scheduling, and Admin Management for team coordination. With Meeting Polls, you can propose meeting times for invitees to vote on, ensuring the most convenient option is selected. Calendar also integrates with Google and Outlook calendars, syncing events easily. By simplifying scheduling, Calendar helps save time and increase productivity, allowing you to focus on more important tasks and that’s why it is considered as one of the top time management apps.
Key Features of Calendar
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Syncs with other calendar apps
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Event scheduling
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Reminders and notifications
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Task management
Pros
Syncs seamlessly with other tools
Effective reminders
Free and premium versions available
Cons
Basic feature set compared to other apps
Limited collaboration tools
Pricing
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Basic: Free forever
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Standard: $10/month/User (billed annually)
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Pro: $12/month/User (billed annually)
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Enterprise: Custom
Ratings
G2: 4.3/5
Capterra: 4.4/5
Apployee
Apployee is one of the best time management apps, featuring daily, weekly, monthly, and customizable timesheets for detailed performance insights. Its live feed feature monitors engagement and identifies periods of inactivity, sending reminders to maintain focus. The app also simplifies project budgeting with efficient client invoicing. Additionally, Apployee tracks app usage and website visits, making it an essential tool for project management and team collaboration.
Key Features of Apployee:
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Automatic & Manual Time Tracking
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Project and Task Time Tracking
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Activity and Productive Time Reports
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Remote Employee Monitoring
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Project Management with Budgeting Tools
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Schedule Notifications
Pros
The app is user-friendly with an intuitive interface, making it easy to manage your employees.
It offers a well-organized dashboard that gives a quick summary of key updates.
Provides real-time insights into your workforce’s status and productivity.
Allows access to precise reports on time, activity, payroll, and app/URL tracking.
The pricing is affordable and suitable for businesses of all sizes.
Cons
The app has fewer features when compared to some competitors.
It offers limited integration options.
Pricing
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Standard: $2.50/month per user
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Elite: $3.50/month per user (All prices based on yearly billing)
Ratings
G2: 4.5/5
Capterra: 4.8/5
Hubstaff
Hubstaff is a time management app designed for remote teams, offering time tracking and work verification features. It enables you to manage tasks, projects, and budgets, while also setting work hour limits. The dashboard provides valuable insights into activity and productivity, and screenshots can be captured during time tracking based on your preferences.
Key Features of Hubstaff:
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Time Tracking
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Online Timesheets
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Time Reports
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Cross-Platform Apps
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Timesheet Approvals
Pros
Complete Time Tracking: Offers both automated and manual options for easy logging of hours.
GPS Tracking: Ideal for mobile teams, providing accurate location data.
Productivity Monitoring: Provides insights into app and website usage.
Advanced Reporting: Offers detailed reports on time and project costs.
Integrations: Easily integrates with various tools
User-Friendly Interface: Features an intuitive design for smooth navigation.
Cons
Price: Can be costly for smaller teams.
Learning Curve: Some users find it challenging to learn at first.
Limited Offline Functionality: Requires an internet connection for full functionality.
Occasional Bugs: Some users report glitches from time to time.
Privacy Concerns: Continuous monitoring may raise privacy issues among employees.
Pricing
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Starter: $499/seat/month (minimum 2 seats)
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Grow: $750/seat/month (minimum 2 seats)
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Team: $1000/seat/month (minimum 2 seats)
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Enterprise: $2500/seat/month (billed annually)
Ratings
G2: 4.5/5
Capterra: 4.8/5
Jibble
Jibble is a cloud-based time management app designed to simplify employee time tracking and increase productivity. It provides features like simple clock-ins/outs, customizable time tracking policies, and real-time data for managers. With GPS tracking, Jibble ensures precise recording of work hours and employee locations, making it especially useful for remote teams. This app also offers scheduling tools, enabling businesses to create both fixed and flexible shifts, assign tasks, and manage overtime and break policies.
Key Features:
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Biometric verification
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GPS time tracking
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Preset time tracking policies
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One kiosk instance
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API support manager
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Attendance insights reports
Pros
Complete Time Tracking: Offers both automated and manual options for easy logging of hours.
GPS Tracking: Ideal for mobile teams, providing accurate location data.
Productivity Monitoring: Provides insights into app and website usage.
Advanced Reporting: Offers detailed reports on time and project costs.
Integrations: Easily integrates with various tools
User-Friendly Interface: Features an intuitive design for smooth navigation.
Cons
Price: Can be costly for smaller teams.
Learning Curve: Some users find it challenging to learn at first.
Limited Offline Functionality: Requires an internet connection for full functionality.
Occasional Bugs: Some users report glitches from time to time.
Privacy Concerns: Continuous monitoring may raise privacy issues among employees.
Pricing
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Premium: $2.49/user/month
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Ultimate: $4.99/user/month
Ratings
G2: 4.5/5
Capterra: 4.9/5
TimeCamp
TimeCamp is a cloud-based time management app designed to improve productivity through automation, accurate timesheet generation, and simplified billing and invoicing. By minimizing manual input and traditional documentation, it ensures precise tracking of billable hours and fair compensation for employees. The app features an automated time tracker with a one-click timer and keyword-based tracking, allowing for accurate hour capture while running quietly in the background.
Key Features:
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Automatic Time Tracking
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Productivity Monitoring
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Smart Invoicing
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Insightful Reports
Pros
Wide integration options
Exceptional customer support
Advanced reporting capabilities
Attendance tracking functionality
Automation reduces administrative workload
Cons
User interface can be cumbersome
Mobile app performance could be improved
Time tracker may experience reliability issues
Initial setup process can be complex
Productivity monitoring may feel intrusive
Pricing
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Free Plan: Basic features suitable for small operations.
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Starter Plan: $2.99/user/month; adds attendance tracking and reporting.
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Premium Plan: $4.99/user/month; includes billable time tracking and budgeting tools.
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Ultimate Plan: $7.99/user/month; features invoicing and timesheet approvals.
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Enterprise Plan: Starts at $11.99/user/month; custom solutions for larger businesses.
Ratings
G2: 4.7/5
Capterra: 4.6/5
Time Doctor
Time Doctor is a time management app designed to help organizations improve productivity and improve employee engagement. The app features an interactive time tracker that allows for efficient time tracking, and it enables the assignment of projects and tasks to specific individuals or teams. It provides real-time productivity reports and automates payroll based on tracked time and billable rates.
Key Features:
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Flexible Time Tracking
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Payroll Management
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Productivity Reports
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Attendance and Break Tracking
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Integrations
Pros
Easy to Deploy and Track Time
Track Hybrid & Remote Employees
Proactively Manage Employee Engagement
Coaching & Performance Management
Cons
Limited Monitoring Channels
No Data Loss Prevention (DLP) or Insider Threat Features
No OCR
No Geolocation Tracking
Can Only be Deployed in the Cloud
Pricing
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Basic: $6.70/month per user.
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Standard: $11.70/month per user.
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Premium: $16.70/month per user.
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Enterprise: Customized plan
Ratings
G2: 4.4/5
Capterra: 4.5/5
Key Features To Look For When Choosing A Time Management App:
When choosing a time management app, there are several key features to consider to ensure it meets your needs effectively.
Here are the features you should look out for :
Conclusion
Desklog stands out as a top choice among time management apps in 2024, offering features like automatic time tracking, project tracking tools, and detailed reporting. It’s designed to enhance productivity for individuals and teams alike, making it easy to prioritize tasks, track time effectively, and collaborate seamlessly.
Try Desklog today to streamline your workflow and boost productivity.
FAQ
1What features should I look for in a time management app?
Key features include time tracking (automatic/manual), task management (to-do lists, prioritization), calendar integration, collaboration tools, and reporting/analytics capabilities.
2Are time management apps secure?
Reputable time management apps like Desklog prioritize security, employing encryption and secure data storage to protect user information.
3Can time management apps be used for personal use?
Yes, many time management apps are versatile enough to be used for personal scheduling, task management, and goal tracking alongside professional use.
Meet The Author
Product Specialist & Research Head
