Top 10 Billable Hours Tracker 2025
Tracking billable hours manually is just a horror story waiting to happen. The methods we used to rely on such as manual timesheets, sticky notes and scribbled reminders simply arenโt up to the task anymore. Sure, they may have worked in a pre-digital, simpler world, but in the modern workplace, juggling multiple projects, switching between tasks and working across teams can make time tracking a logistical nightmare.
So, how can you avoid becoming the protagonist of this time-tracking horror story? Enter time tracking software. With automated time tracking, your billable hours are as reliable as your coffee machine on a Monday morning- accurate, efficient, and ready to keep the business flowing smoothly.
In this blog, we will have a look at the top ten billable hour tracking softwares in detail, including their features, pricing and ratings. Letโs get right into it!
What Are Billable Hours & Why Tracking Them Matters?
Billable Hours vs. Non-Billable Hours
Billable hours refer to the time an employee spends on tasks or services that can be charged directly to a client. For example, if a consultant spends 3 hours working on a client’s project, those 3 hours are considered billable.
Non-billable hours, on the other hand, refer to time spent on tasks that are necessary for the business but cannot be invoiced to clients, such as administrative work, training or internal meetings.
Industries That Rely on Billable Hour Tracking
Billable hour tracking is crucial in several industries where businesses charge clients based on time spent providing services. Some of the key industries include:
Law Firms
Lawyers typically track billable hours when they provide legal services, whether consulting clients, conducting research, or appearing in court. Accurate time tracking is crucial in the legal profession, as clients are often billed based on the amount of time spent on their cases. This makes time tracking software for lawyers not just a convenience, but a necessity for efficient billing.
Freelancers
Freelancers, including writers, designers, developers, and consultants, frequently track billable hours to ensure theyโre fairly compensated for the time dedicated to client projects. Time tracking software for freelancers simplify this process by enabling them to log every minute spent on client tasks, whether it’s writing a report, creating a design, coding a website, or providing consulting services.
Agencies
Marketing, advertising, and digital agencies frequently rely on billable hours to charge clients for services like creative work, strategy development, content production and more. Time tracking software designed for agencies simplifies this process by automatically recording time spent on different tasks, whether it’s brainstorming, campaign development, or overseeing social media accounts.
Consultants
Consultants in various fields, such as IT, management, HR, and more, track billable hours to invoice clients for the time spent on their consulting services and expertise. Time tracking software for consultants makes this process more efficient by allowing them to easily log and categorize their time across multiple projects, ensuring no billable minute is overlooked.
How Incorrect Tracking Leads to Lost Revenue
Incorrect tracking of billable hours can have serious financial consequences for businesses. Some common issues include:
Undercharging Clients
If employees or contractors donโt accurately log their hours or forget to log time spent on client work, businesses risk underbilling clients, which means losing out on revenue that could have been earned.
Overbilling Clients
Conversely, inaccurate or excessive tracking could lead to overcharging clients, which might result in disputes, strained relationships, or lost clients.
Unaccounted Time
If billable hours are not tracked properly, businesses might fail to account for valuable work done, leading to inefficiencies in how projects are billed and managed.
Missed Profitability Insights
Without accurate tracking, it becomes difficult for a business to gauge how much time is actually spent on client work versus non-billable tasks. This lack of insight makes it harder to identify opportunities for improving profitability, efficiency, or employee workload balance.
The Role of Automation in Billable Hour Tracking
Accurate Time Logging
Automated time-tracking tools can log work hours in real-time, eliminating the need for employees to manually input their hours. This reduces the risk of forgetting to track time or making errors in logging hours.
Simplified Invoicing
Automated systems can directly convert billable hours into invoices, making the billing process faster, more accurate and reducing administrative overhead.
Real-Time Reporting
Automation enables real-time insights into billable hours, helping businesses quickly identify if they are on track to meet their revenue targets or if adjustments need to be made.
Minimizing Administrative Burden
With automation, businesses can reduce the time spent on manual tracking, freeing up resources for more valuable tasks like client work or business development.
Increased Transparency
Automated tracking provides a clear, auditable record of billable hours, which helps businesses maintain transparency with clients and avoid disputes over invoicing.
Best Billable Hours Tracker: Top 10 Tools in 2025
1. Desklog
Desklog is a complete time tracking software designed to improve employee productivity and focus. It automatically captures time spent on tasks and projects, even when users are offline, eliminating the need for manual time entry and ensuring accurate, reliable data for decision-making. With its detailed reporting and real-time tracking features, Desklog promotes transparency and accountability, enabling managers to track performance, assign tasks and set deadlines.
Desklog supports both billable and non-billable hours with flexible billing options, allowing businesses to invoice clients accurately based on actual work hours. As an all-in-one solution, Desklog integrates time tracking, project tracking and billing, becoming the best employee billable hours tracker that helps optimize workflows, track performance and ensure efficient financial processes.
Desklogโs Key Features
Automated Time Tracking
Desklogโs automated time tracking simplifies time management by eliminating manual effort and automating the tracking of billable hours. With features like clock in/clock out to capture employee login and logout time along with offline time tracking and idle time tracking, Desklog provides a full view of the hours spent at work.
The automated timesheets record tracked data into reliable datasheets, while the web timer allows manual time tracking. This helps businesses track employee billable hours precisely, improving project budgeting and invoicing processes.
Project Time Tracking
Desklogโs project time tracking software gives real-time insights into project progress by automating the time tracking for projects and tasks. This accurate time recording ensures fair billing for billable hours throughout the project lifecycle. The project kanban view gives a clear, visual representation of project progress, helping businesses track billable hours effectively.
Project Billing and Invoice
Desklogโs project billing & invoicing feature simplifies managing billable and non-billable hours, offering flexible billing methods such as flat rate, hourly and user-specific rates. By automating the invoicing process, Desklog ensures accurate and transparent billing, which is critical when tracking billable hours.
The ability to track precise time spent on tasks or projects allows businesses to create accurate invoices and avoid discrepancies, improving revenue tracking and financial management.
Project Profit & Loss Calculation
Desklogโs project profit & loss calculation feature allows businesses to calculate project revenues and expenses accurately. By tracking the time spent on each project and tracking employee billable hours precisely, businesses can make more informed decisions about budgeting and billing.
This feature helps prevent budget overruns and delays while also ensuring that all billable hours are captured and invoiced correctly.
Activity Tracking
Desklogโs activity tracking feature tracks employee activity such as keyboard and mouse usage, application and URL visits and optionally, screenshots.
By tracking employee activities during work hours, businesses can identify productive periods and improve time efficiency, making it easier to record billable hours accurately. This data helps businesses ensure that employees are working on tasks that contribute to billable hours, while also respecting employee privacy.
Leave Management
Desklogโs leave management feature accurately tracks and records employee absences. By automatically tracking leaves, this feature helps businesses optimize resource planning and make informed decisions about managing employees.
In terms of billable hours, this feature ensures that only the time worked is recorded as billable, while employee absenteeism is accounted for separately. This helps ensure accurate billing based on actual hours worked, preventing overbilling or underbilling when employees take time off.
Shift Management
Desklog simplifies shift management by automating shift scheduling. By combining shift scheduling with time tracking, Desklog provides accurate data for tracking employee billable hours during scheduled shifts. This ensures that businesses only bill clients for the actual hours worked, even across different time zones, while maintaining accuracy and efficiency.
Desklog Pricing
- Free Forever: $0
- Business: $3.5/month per user
- Enterprise: $4.62/month per user
Desklog Ratings
G2 4.8/5
Capterra 4.8/5
2. Toggle Track
Toggle Track is an efficient time tracking tool that allows users to easily log their hours, gain valuable productivity insights, and generate accurate invoices based on billable time.
The platform supports tracking both billable and non-billable hours, helping teams manage projects more effectively and gain a clear understanding of how their time is being utilized. This makes it an ideal billable hours tracker for anyone looking to optimize their time management.
Toggl Track Key Features
Automated Time Tracking
Billable Time Management
Customizable Reports and Analytics Dashboards
Task Management-Specific Tracking
Pricing
- Free Forever: Basic features for individual users.
- Starter: $10/month per user
- Premium: $20/month per user for advanced capabilities.
- Enterprise: Custom pricing based on organization needs.
User Ratings
G2 4.6/5
Capterra 4.7/5
3. Hubstaff
Hubstaff is a time tracking software that excels at managing billable hours. With its automatic time tracking feature available on both mobile and desktop, users can easily log billable and non-billable hours across tasks and projects.
The platform simplifies invoicing by allowing users to automate billing based on timesheets, submit expenses and reimburse team members. It enables setting budget limits and receiving alerts to stay on track.
Hubstaff Key Features
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Detailed Digital Timesheets
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Payments & Invoices
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Time Tracking
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Productivity Monitoring
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Integrations
Pricing
- Free Forever: Basic features
- Starter: $7/month/seat
- Grow: $9/month/seat
- Team: $12/month/seat
- Enterprise: $25/month/seat
User Ratings
G2 4.5/5
Capterra 4.6/5
4. Clockify
Clockify is a versatile app and it’s particularly effective as an employee billable hours tracker. It enables precise time tracking, making it easy to calculate billable hours and ensuring clients are billed for every minute of work.
Clockify allows users to track time manually or with its online timer, and it sends alerts if budget limits are exceeded. The app also includes features to estimate task durations and visually monitor project progress, making it a good tool for managing billable hours and ensuring projects stay within budget.
Clockify Key Features
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Project and Task Management
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Timesheets
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Detailed Reporting
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Calculate Billable Hours
Pricing
- Free Forever: $0
- Basic: $4.99 seat/month
- Standard: $6.99 seat/month
- Pro: $9.99 seat/month
- Enterprise: $14.99 seat/month
- Cake Bundle: $15.99 seat/month
User Ratings
G2 4.5/5
Capterra 4.8/5
5. Harvest
Harvest is a powerful employee billable hours tracker that simplifies the process of managing time and invoicing. With its time tracking software, users can easily log hours spent on tasks and automatically convert those billable hours into online invoices.
The platform provides a clear overview of payments, allowing users to track paid, unpaid, and pending bills directly from the dashboard. Users can generate detailed invoice reports for further analysis or sharing with their accountant, making Harvest a comprehensive tool for efficient billable hour management.
Harvest Key Features
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Automatic Time and Expense Tracking
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Project and Team Reporting
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Project Budgeting and Progress Tracking
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Integration Capabilities
Pricing
- Free Forever: Basic features for individual users.
- Pro: $13.75/month per seat.
- Premium: $17.50/seat/month.
User Ratings
G2 4.3/5
Capterra 4.6/5
6. Paymo
Paymo is a cloud-based time tracking tool that makes it easy to log time spent on tasks, generate detailed reports, and analyze project performance. Paymo Track, with its reliable stopwatch and automatic time tracking features, converts logged hours into accurate timesheets, helping you track billable employee time and assess performance. The platform quickly turns logged hours into invoices, allows users to create recurring invoices, manage expenses, and send quotes to potential clients, making it an all-in-one solution for managing billable hours.
Paymo Key Features
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Automatic Time Tracking
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Detailed Reporting
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Invoicing and Expense Tracking
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Task and Resource Management
Pricing
- Free Forever: $0
- Starter: $9.9/user/month
- Small Office: $15.9/user/month
- Business: $23.9/user/month
User Ratings
G2 4.6/5
Capterra 4.7/5
7. RescueTime
RescueTime is an automatic time tracking tool designed to simplify billable hour tracking. It runs securely in the background, tracking the time spent on applications, websites and files. Detailed reports highlight how long you worked on specific tasks, allowing you to easily identify billable hours. RescueTimeโs Focus Sessions help block distracting websites and apps, keeping you productive and focused. The software allows you to set custom goals, track progress, and receive real-time updates, weekly reports, and alerts to stay on target.
RescueTime Key Features
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Automatic Time Tracking
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Reports, Trends, and Insights
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Timesheets and Project Tracking
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Website & App Blocking
Pricing
- Solo:
- Free for 14 days
- $12 a month
- Team:
- Free for 14 days
- $9/month/team member
User Ratings
G2 4.1/5
Capterra 4.6/5
8. My Hours
My Hours is a cloud-based time tracking software offering a range of features for managing billable hours. With an intuitive interface, users can easily track time and expenses through a stop-and-start timer or manual logging. The software enables precise project cost analysis, customizable reporting, and real-time budget tracking with alerts when nearing limits. With support for web, browser, and mobile apps, My Hours ensures real-time access to time tracking and billable hour management across devices.
My Hours Key Features
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Precise Time Tracking
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Automated Timesheet Approval
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Real-Time Project Cost Analysis
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Customizable Invoicing
Pricing
- Free: Up to 5 users
- Pro: $9/user/month
User Ratings
G2 4.6/5
Capterra 4.8/5
9. TMetric
TMetric is a billable hours tracking tool that allows for accurate invoicing by enabling users to assign different billable rates per hour for each team member. TMetric makes the payment process easy by allowing users to quickly generate invoices, send them to clients and track payments. The platform also offers powerful reporting and analytics. With integration with other tools, TMetric reduces manual data entry, improves efficiency and ensures a smooth workflow for managing billable hours, projects and client relationships.
TMetric Key Features
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Automated Time Tracking
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Billing and Invoicing
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Project and Task Management
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Team Management
Pricing
- Free Forever: Basic features for individual users.
- Professional: $5/month per user.
- Business: $7/month per user.
User Ratings
G2 4.6/5
Capterra 4.5/5
10. TimeCamp
TimeCamp is an all-in-one solution for managing employee billable hours and optimizing project finances. It automatically records work hours, calculates revenue and expenses based on custom rates for employees and projects, and ensures accurate billing.
With its time budgeting and hourly billing features, TimeCamp allows users to set time and cost estimates for each project and track progress to prevent overruns. TimeCampโs smart notifications alert users when budgets or time limits are approaching, ensuring projects stay on track and within budget.
TimeCamp Key Features
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Employee Productivity Monitoring
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Automated Time Tracking
-
Invoicing and Billing
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Detailed Reporting and Analytics
Pricing
- Starter Plan: $1.99 per user
- Premium Plan: $3.99 per user
- Ultimate Plan: $5.99 per user
- Enterprise: $14.99 per user
User Ratings
G2 4.7/5
Capterra 4.7/5
| Sl.No. | Software | Best For | Key Features | Pricing |
|---|---|---|---|---|
| 1 | Desklog | Best Billable Hours Tracker For Tracking Team Time |
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| 2 | Toggl Track | Best Billable Hours Tracker for Freelancers and Small Teams |
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| 3 | Hubstaff | Best Billable Hours Tracker for Remote Teams |
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| 4 | Clockify | Best Billable Hours Tracker for Small Businesses and Individuals |
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| 5 | Harvest | Best Billable Hours Tracker With Billing and Invoicing |
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| 6 | Paymo | Best Billable Hours Tracker for Project Management with Time Tracking |
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| 7 | RescueTime | Best Billable Hours Tracker for Automatic Time Tracking and Personal Productivity |
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| 8 | My Hours | Best Billable Hours Tracker For Detailed Project Insights |
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| 9 | TMetric | Best Billable Hours Tracker with Team Collaboration and Reporting |
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| 10 | TimeCamp | Best Billable Hours Tracker with Project Management and Billing |
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How to Maximize Your Billable Hours with Tracking Tools
Maximizing your billable hours with tracking tools involves using time tracking software effectively to ensure every minute of your work is captured and accurately billed. Here are some strategies to help you make the most of your billable hours:
Use Automatic Time Tracking
Tools that track time automatically eliminate the need for manual entry, ensuring no billable time is missed. This eliminates the chance of forgetting to log hours or miscalculating time spent on tasks.
Track Both Billable and Non-Billable Hours
Tools that allow you to track both billable and non-billable hours help you understand how much time you spend on activities that don’t directly generate revenue. Reducing non-billable time and increasing billable time can significantly improve your productivity.
Categorize Work by Client and Project
Set up different categories or tags for each client and project within your tracking tool. This allows for better organization and ensures you can easily allocate time to specific billable projects.
Set Custom Rates
For different clients or tasks, set varying billable rates within the tracking tool. This ensures that you can track hours according to the rates youโve agreed upon and automate calculations for accurate billing.
Analyze Data for Efficiency Improvements
Use the reporting and analytics features in time tracking tools to evaluate how efficiently you’re spending your time. Identify areas where you can optimize workflows and increase billable hours.
Conclusion
In conclusion, when it comes to tracking billable hours, having multiple options to choose from means you’re bound to find the right fit for your business needs. Whether you prioritize simplicity, advanced features or integration capabilities, the top ten billable hours tracking software options offer diverse solutions that can optimize your billing and invoicing workflows.
By carefully considering the unique features of each toolโsuch as automated tracking, reporting capabilities and ease of useโyou can select the best software to optimize your workflow and ensure fair and transparent billing. Ultimately, investing in the right tool will help you save time, ensure that every billable minute is accounted for and contribute to the growth and success of your business.
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FAQ
1How do I track my billable hours?
Using time tracking softwares such as Desklog is the easiest and most efficient way to ensure that your billable hours are tracked and recorded with precision.
2Is there a tool to track billable hours?
Yes, there are various software solutions designed to help you track billable hours, including accounting, time tracking, project tracking, and agency management tools. Some popular billable hours tracking software include Desklog, Toggle Track, Hubstaff etc.
3How do you calculate billable hours?
Billable hours are the hours spent working on tasks directly related to client projects. To calculate billable hours, multiply the hours worked on client-related tasks by your hourly rate.
4What are billable hours?
Billable hours refer to the time spent working on tasks that are directly tied to client projects or deliverables. These hours can be invoiced to the client based on an agreed hourly rate.
5What is an example of billable hours?
Billable hours typically include tasks such as research, design, writing, coding, editing and client meetings or consultations. Essentially, any time spent on work that directly contributes to a clientโs project is considered billable.
6Can I automate the calculation of my billable hours?
Yes, many time tracking tools like Desklog offer automated features that calculate your billable hours, simplifying the process and reducing errors.
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Product Specialist & Research Head
