Payroll Calculator for Gross Pay, Deductions & Net Pay
Calculate employee payroll for hourly or salaried workers. Enter earnings, working hours, overtime, bonuses, deductions and other payroll adjustments to estimate gross pay and take-home pay in seconds.
- 1Company Setup
- 2Employees
- 3Results & Slips
Next month, skip this step entirely. Desklog tracks attendance automatically — your payroll inputs are ready before you open this calculator.
Try Desklog Free →Covers LOP deduction, PF at 12% of basic salary (capped at ₹1,800/month), ESI at 0.75% for employees up to ₹21,000 gross, professional tax, bonus and overtime additions, custom deductions like salary advance, and a salary slip per employee that can be previewed and mailed directly.
Send Salary Slip by Email
Enter the employee's email address. Their slip will open in your mail client ready to send.
Send All Salary Slips
What Is a Payroll Calculator?
A payroll calculator helps estimate how much an employee should receive during a specific pay period.
It starts with regular earnings, adds overtime, bonuses, commissions and other eligible earnings, then accounts for taxes, leave adjustments, employee benefits and other deductions to calculate estimated take-home pay.
Whether you're checking one employee's paycheck or reviewing payroll before processing salaries, a payroll calculator gives you a clear breakdown of how gross earnings become net pay.
How to Use the Payroll Calculator
Estimate employee payroll in four simple steps.
Choose Pay Type
Select salary or hourly pay and choose the appropriate pay frequency.
Enter Earnings
Add salary or hourly wages, working hours, overtime, bonuses and other earnings.
Add Adjustments
Enter taxes, deductions, unpaid leave and eligible reimbursements.
Calculate Net Pay
Review gross earnings, deductions and estimated take-home pay.
How Do I Calculate Payroll?
Payroll is calculated by determining an employee's total earnings for the pay period and then applying relevant additions, adjustments, taxes and deductions.
Payroll Formula
The exact payroll calculation may vary depending on the employee's pay structure, working hours, attendance, benefits, deductions, tax requirements and company payroll policies.
How to Manually Calculate Payroll
Start by identifying the employee's pay frequency and regular earnings. Calculate salary or hourly wages for the pay period, then add overtime, bonuses, commissions and any other earnings.
Apply unpaid leave or loss-of-pay adjustments where necessary. Next, calculate applicable taxes, employee benefits and other deductions.
How to Calculate Annual Income, Monthly Income & Hourly Pay
How to Calculate Annual Income
For an employee with a fixed monthly salary:
For hourly employees:
How to Calculate Monthly Income
How to Calculate Hourly Rate From Salary
If an employee earns $40,000 annually and works 40 hours per week for 52 weeks:
How to Calculate Yearly Salary From an Hourly Rate
| Hourly Rate | Weekly Gross Pay | Annual Gross Income |
|---|---|---|
| $20/hour | $800 | $41,600 |
| $25/hour | $1,000 | $52,000 |
| $27/hour | $1,080 | $56,160 |
| $30/hour | $1,200 | $62,400 |
Examples assume 40 working hours per week and 52 weeks per year before taxes and deductions.
Gross Pay vs Net Pay: What's the Difference?
What Is Gross Pay?
Gross pay is the total amount an employee earns before taxes and payroll deductions are removed.
It can include regular salary, hourly earnings, overtime, bonuses, commissions, incentives and other eligible earnings.
What Is Net Pay?
Net pay is the amount an employee receives after applicable taxes and payroll deductions have been removed.
It is commonly referred to as take-home pay.
How to Figure Out Payroll Deductions
Payroll deductions are amounts removed from an employee's gross earnings before their final paycheck is calculated.
Common deductions may include taxes and statutory deductions, insurance and employee benefits, retirement contributions, unpaid leave adjustments, salary-advance repayments and other authorized deductions.
Exact deductions depend on the employee, location, payroll requirements, benefits and company policies. For this reason, this calculator allows you to enter applicable deductions rather than assuming one fixed deduction percentage.
Payroll Calculator for Small Businesses & HR Teams
Quickly estimate payroll whether you're managing employees, processing salaries or checking your own paycheck.
Small Businesses
Estimate employee payroll without creating complicated spreadsheet formulas.
HR & Payroll Teams
Review earnings, overtime, attendance adjustments, bonuses and deductions.
Finance Teams
Check gross-to-net calculations and understand payroll costs more clearly.
Employees
Estimate paycheck amounts and understand how deductions affect take-home pay.
Move Beyond Manual Payroll Calculations
Connect employee time, attendance, leave, overtime and payroll information in one streamlined workflow with Desklog.
Payroll Calculator FAQs
Is there a free payroll calculator?
Yes. You can use this payroll calculator to estimate employee gross pay, deductions and net pay without creating manual payroll formulas.
Can I calculate payroll for hourly and salaried employees?
Yes. Choose salary or hourly pay and enter the appropriate earnings, working hours, payroll frequency, additional earnings and deductions.
How much tax is taken out of a paycheck?
There is no single tax percentage that applies to every paycheck. The amount can vary based on income, location, tax requirements, benefits and other payroll deductions.
Can the payroll calculator include overtime and bonuses?
Yes. Overtime pay, bonuses, commissions, reimbursements and additional earnings can be included when calculating gross and net pay.
How accurate is an online payroll calculator?
A payroll calculator can provide a useful estimate when accurate information is entered. Actual payroll may differ because of taxes, employee benefits, payroll policies, rounding and other adjustments.
Does pay frequency change annual salary?
Generally, pay frequency determines how annual earnings are divided across individual paychecks. Weekly, biweekly, semi-monthly and monthly schedules use different numbers of pay periods.
Is a payroll calculator the same as payroll software?
No. A payroll calculator estimates individual payroll amounts, while payroll software helps manage recurring processes such as employee records, attendance, salaries, deductions, payslips and payroll reporting.
Payroll Calculation Is Only the First Step
Connect working hours, attendance, leave, overtime, employee earnings and payroll in one streamlined workflow.