Setting Up Desklog

1. How To Set Up The Desklog System?


Follow below steps to set up Desklog

1. Sign Up

Open the Desklog home page and click on the Sign-Up button as shown in the below screenshot.

This will redirect to the “ Get Started With 40 Days Free Trial Now!” page and enter the following details to sign up as shown in the below screenshot.

Get Started with 40 days free trial

After entering the above details, click on the Start Free Trial button to start registration.

2. Registration Steps

Follow the below steps to get registered successfully.

Step 1

Choose either to create the organization account or freelancer account as shown in the below screenshot. Let’s Start With Your Organization.

Register step_2

Step 2

Enter the following details to create a new organization or freelancer account.

Registration step_3

Enter the details like Organization Name, choose the Industry from the drop down menu (IT/Finance/Marketing/Other) and Team Size to create the organization account. After entering the details click on the next button.

Note: To create a freelancer account, no need to enter organization name.

Step 3

Invite Team key Member To Track Their Productivity

Enter the email id of the team members to send the invite. Enable the checkbox to send an invite as shown in the below screenshot. The team members will receive the link to get registered.

Registration step_4

After entering the details, click on the next button.

Step 4

Download the Desklog App

Once registered successfully, it shows the pop up message “Registration Completed Successfully” as shown in the below screenshot. The final step is to download the Desklog app. To download the app, please refer to section 7 for reference.

Registration step_5

Click on the continue button it opens up the admin dashboard of the created team as shown in the below screenshot.

Desklog Dashboard

The verification mail and account activated email are sent with login details to the registered email address.

3. Verification Mail

Verification_Mail

Click on the “confirm your email address” button as shown in the above screenshot. The below screenshot of the confirmation message gets displayed.

Desklog_mail verified

4. Account Activated Mail

Account activated email is received to the registered email with the login link as shown in the below screenshot.

Account_Activated

Click on the login-link to login to the admin dashboard as shown in the screenshot under registration step 4.

5. Register users

Click on the Register menu on the left side panel, it displays the following two submenus.

5.1.User

5.2.Team

5.1. User

Click on the User sub menu, it opens the user sign up form to register the new user.

register

Enter the details under User Sign Up form as shown in the above screenshot.

*User Role: Choose the User Role(System Admin/Normal User) from the drop-down menu

*Email Address: Enter the email address of the user

After entering the details click on Invite to register the user.

5.2. Team

Click on the team sub-menu to register the team members. Similar to user registration, enter the details and click on the Create Team button to register the team members.

team

6. User Receives Login Details

Once the user or the team is registered, the user or the team members will receive a welcome mail with login details to the registered email address as shown in the below screenshot.

User login_1

7. Download App

The User can now download the app for either the Windows or Linux operating system.

user dashboard

8. Install App

8.1 Installation Procedure In Windows Operating System

1. Run the downloaded .exe file and it opens up a login window as shown in the below screenshot.

install

2. Enter the following details

*Email: Enter the registered email address.

*Password: Enter the registered password (received via mail for the user)

After entering the details click on the Submit button to submit the user details on the server. It displays the pop up message “ Your information has been saved successfully” as shown in the below screenshot.

desklog setup

3. Click on the Finish button to complete the user registration. The Desklog icon will be displayed on the taskbar tray.

8.2 Installation Procedure In Linux Operating System

1. Install the already downloaded file by using the command.

sudo dpkg -i Desklog-Client-0.1.0.deb
OR

Double click and Install the deb file as shown in the below screenshot.

desklog linux setup

2. Follow the steps 2, 3 discussed in section 8.1 to complete the user registration.


9. Login to app

Right click on the icon on the taskbar tray as shown in the below screenshot.

logout exit

Click on My Desklog to login to the Deskog Productivity page as shown in the below screenshot.

Desklog productivity login

Enter the received user login details and click on the login button. It displays the Desklog Productivity page as shown in the below screenshot.

user dashboard

It tracks the Arrival time, Left Time, Time At Work, Productive Time on the Desklog Productivity page.

10. Productivity Tracking at Admin Side

10.1 Dashboard

On Dashboard menu on the left panel, Admin will be able to view the following details as shown in the below screenshot.

dashboard

Late Arrival: The number of employees arrived late.

Leave: The number of employees on leave.

Attended: The number of employees attended.

Online: The number of employees available online.

Work Report: A pie chart representing worked time and idle time.

Productivity Bar: The Productivity Bar Graph shows the combined bar of productive, neutral, non-productive time spent by all the users during hourly time intervals.

The list of employees who fall under the following categories is displayed.

  • Most Productive
  • Most Unproductive
  • Most Effective
  • Most Offline Time Logged
  • Late
  • Absence

The list of apps which fall under the following categories is displayed

  • Productive apps
  • Neutral apps
  • Nonproductive apps

10.2 App Usage

Click on the App Usage menu on the left panel as shown in the below screenshot to view the app usage details of the user or team member.

Enter the name and click on the Search button to view the user details. Click on the highlighted username to view more details as shown in the below screenshot.

app usage

The following details are displayed

  • Arrival Time: The time at which the user arrived.
  • Left Time: The time at which the user left.
  • Time at Work: The total time spent by the user at work during their working hours.
  • Productive Time: The productive time spent on productive apps during the working hours.
  • The list of apps accessed by the user which falls under the following categories is displayed.

  • Productive apps
  • Neutral apps
  • Nonproductive apps
  • The following graphs are displayed

  • Productive Graph: The pie chart representing the time spent by the user on productive app, neutral app, nonproductive app.
  • Work Graph: The pie chart representing worked time vs idle time of the user. Idle time is the break time or non working time of the employee during their working hours.

  • 10.3 Screenshot

    Under the Screenshots menu on the left panel, Admin will be able to view the current screen of each employee as shown in the below screenshot.

    desklog screenshots

    10.4 Attendance

    Click on the Attendance menu to view the two sub menus like Absence Calendar and Attendance Report to manage the attendance tracking system.

  • 10.4.1 Attendance Reports
  • 10.4.2 Absence Calendar
  • 10.4.1 Attendance Report

    Click on the Attendance Report submodule to track and manage daily, weekly, and monthly attendance reports. Click on the tabs as shown in the below screenshot.

    Attendance report_1

    10.4.1.1 Day

    Click on the “Day” tab to track the daily attendance report as shown in the below screenshot.

    Attendance-report-2

    As shown in the above screenshot, it displays the “First-In” and “Last- Out” of all the employees. It also shows whether the employee is early or late during the entry or exit time with respect to the time settings done for work start time and work end time.

    10.4.1.2 Week

    Click on the “Week” tab to view the attendance report of all the completed and ongoing week. It indicates absent or present against each day of the week for all the listed employees as shown in the below screenshot.

    Attendance report_3

    To scroll up/down the week, click on the up/down arrow as highlighted near to week tab as shown in the above screenshot.

    10.4.1.3 Month

    Click on the Month tab to view the monthly attendance report as shown in the below screenshot.

    Attendance-report_4

    The above screenshot displays the below details:

  • Total Working Days: The number of working days per month for the employee
  • Attended Days: The number of worked days per month for the employee
  • Allowed Leaves: Number of allowed leaves for the employee per month
  • Total Leaves: The total number of paid and unpaid leaves availed by the employee per month
  • Paid Leaves: The number of paid leaves availed by the employee per month
  • Unpaid Leaves: The number of unpaid leaves availed by the employee per month
  • Note: The total number of working days and the allowed leaves can be configured under working hours settings.

    10.4.2 Absence Calendar

    Click on the Absence Calendar sub-menu to view and apply the leave or to add the away time for the team or any specific employee.

    Click on the tabs on the top right corner as shown in the below screenshot.

    Absence-Calendar-1


    10.4.2.1 Week:

    Click on the “Week” tab to add the away time against each employee for any particular day or specific days of the week.

    Absence-Calendar 2

    Click on the space as highlighted in the screenshot and it opens up the add away time dialog box to add the away time as shown in the below screenshot.

    Absence-Calendar-3

    Enter the following details as shown in the screenshot

  • Away Time Type: Select the away time type
  • Description: Enter the leave details
  • From Date: Select the From Date of the leave (away time)
  • To Date: Select the To Date of the leave (away time)
  • Click on the save button to add the away time for the specific week or any day(s) of the week against each employee.

    10.4.2.2 Month:

    Click on the “Month” tab to add the away time for the specific month. Click on any day of the month as highlighted in the below screenshot.

    Absence-Calendar-4

    Add away time dialog box opens up and choose the employee or the team members for those the away time has to be added. Enter the details as shown under section 10.4.2.1 and refer to the below screenshot.

    Absence-Calendar-5

    10.4.2.3 Add Away Time

    Click on the “Add Away Time” tab to directly add the away time for any specific employee or the team members. Choose the employee or the team members for those the away time has to be added. Enter the details as shown under section 10.4.2.1

    Absence-Calendar-6

    10.5 Settings

    Click on the Settings menu on the left hand panel to configure the settings and it displays the following settings as shown in the below screenshot.

    10.5.1 General Settings

    10.5.2 App Settings

    10.5.3 Working Hours

    10.5.4 Integration

    10.5.5 Roles

    Settings page

    10.5.1 General Settings

    Settings_GS_1

    Click on the General Settings icon to configure the following general settings.

    10.5.1.1 Company Information

    Enter the following details to update the company information as shown in the below screenshot.

    Settings_GS_2

  • Company Name: Enter the company name.
  • Company Tag Line: Enter the tagline of the company.
  • Company Address: Enter the address of the company.
  • Company Mobile: Enter the mobile number or contact number of the company.
  • Company Email: Enter the email address of the company.

  • 10.5.1.2 Social Profile

    Click on the Social Profile section to enter the company social profiles like Google Plus, Facebook, LinkedIn as shown in the below screenshot.

    Settings_GS_2

    10.5.1.3 Logo & Favicons

    Click on the Logo & Favicon section to upload or change the company logo and favicon.

    Settings_GS_4

    10.5.1.4 App Usage

    Click on the App Usage section to manage the app usage visibility of the normal user. Click on the Yes or No radio button to enable this setting as shown in the below screenshot.

    Settings_GS_5

    Click on the update button. The message “App Usage Visibility Updated Successfully” gets popped up as shown in the below screenshot to indicate the setting is enabled.

    Settings_GS_6

    10.5.2 App Categories

    Click on the App Categories icon as highlighted in the below screenshot.

    Settings_App Categories_1

    The different app categories like Email apps, Social Media apps, Office apps, Entertainment apps, News apps are displayed as shown in the below screenshot.

    Settings_App Categories_2

    Add New Category

    Click on the Add New Categories button on the right top corner to add new app categories to the list.

    Enter the title of the category and choose the color code as shown in the below screenshot and click on the Add New button to add the category.

    Settings_App Categories_3

    Change Category

    Enable the checkbox against the application for which the category has to be changed and click on the change category button as shown in the below screenshot.

    Settings_App Categories_4

    Change the category for the selected app from undefined to entertainment category as shown in the below screenshot and click on the save button to save the changes. The selected app will be reflecting under the changed category.

    Settings_App Categories_5

    10.5.3 Working Hours

    Click on the Working Hours settings as shown in the below screenshot to manage company working hours.

    Working Days Settings

    Enter the following details as shown in the below screenshot.

    Settings_WH_2

  • Select Days: Enable the days of the week to set the working days for the employees
  • Maximum Monthly Leaves: Enable the maximum leave types(with indicated number of leaves) available for a month from the drop down
  • Work Starts: Select the time at which the company working hour starts from the dropdown
  • Working Ends: Select the time at which the company working hour ends from the dropdown
  • Minimum Hours: Select the minimum working hours to be attained by all the employees of the company from the dropdown
  • Flexible Working Hours: Enable the checkbox to have flexible working hours for the employees
  • Click on the update button to update the working day settings.

    Tracking Days Settings

    Enter the following details as shown in the below screenshot.

    Settings_WH_3

  • Select Days: Enable the days of the week to set the tracking days for the employees.
  • Tracking Starts: Select the time at which the tracking starts from the dropdown.
  • Tracking Ends: Select the time at which the tracking ends from the dropdown.
  • Click on the update button to update the tracking day settings.

    Time Zone Settings

  • Change Time Zone: Select the appropriate time zone from the dropdown
  • Click on the update button to update the time zone settings.

    Leave Types

    Click on “Add new leave type button” as highlighted in the below screenshot.

    Settings_WH_5

    Enter the following details to add new leave type as shown in the below screenshot

    Settings_WH_7

  • What is the type of leave? : Enter the name of leave type(in the text field provided) to be added to the leave policy.
  • Maximum no: of leaves per month? : Enter the maximum number of leaves per month(in the text field provided) to be added to the created leave type.
  • Paid Leave: Enable the option to indicate it as a paid leave.
  • Choose the color code for the created leave-type and once the color code is selected, it is highlighted with a cross mark as shown in the above screenshot.

    Click on the “Add new” button to add the new leave type and the new leave type gets listed under the leave type as shown in the below screenshot.

    Settings_WH_8

    Click on the edit button next to the created leave type as shown in the above screenshot to edit the entered leave type settings.

    10.5.4 Integration

    Click on the Integration settings as highlighted in the below screenshot to integrate with third party applications.

    Settings_Integrations_1

    Select the required tool from the displayed tools and click on the activate button as shown in the below screenshot.

    Once the activate button is clicked to activate the PMT tool as shown in the above screenshot, the required link to the tool is added on the left menu and the same can be deactivated by clicking on the deactivate button as highlighted in the below screenshot.

    Settings_Integrations_3

    Click on the project link to open the Desklog Project Management Tool.

    Note: Similarly you can integrate other available tools like Jira, GitLab, Amazon S3.

    10.5.5 Roles

    Click on the Roles settings as highlighted in the below screenshot to configure and manage different roles in the organization.

    Settings_Roles_1

    Enter the following details to create the new role

  • Role Name: Enter a name for the new role
  • User Type: Select the type of the user( Admin/Manager/Team Leader/User) from the dropdown menu
  • After entering the details click on the create role button to create the role as shown in the below screenshot or click on the reset button to clear the field entries.

    Settings_Roles_2

    The created role will be added under the created list of roles as highlighted in the below screenshot.

    Settings_Roles_3

    To edit user role/role description and edit role permission or manage user role permission click on the highlighted icons as shown in the below screenshot.

    Settings_Roles_4

    Edit User Roles/ Role Description

    Click on the edit user role icon to edit the role description. Edit the role name if required and click on the update button as shown in the below screenshot.The updated role name will be reflecting under the list of created roles.

    Settings_Edit_Role_5

    Note: Click on the close button as shown in the above screenshot if no edit is required.

    Edit/Manage User Role Permission

    Click on the edit/manage user role permission to assign the required permissions for the role. Enable the check boxes against the permissions as shown in the below screenshot.

    Settings_Edit_Role_6

    After enabling the permissions click on the Grant Permission button to grant the permissions. The message “Permission granted successfully” gets popped up as shown in the below screenshot to indicate the permissions are granted for the specific role.

    Settings_Edit_Role_7

    2. How to invite the user to your company account?


    Once the user details are added to the Desklog company account, you will be able to send an invitation to the user’s email with credentials to log in to Desklog.

    3. When I will be able to start tracking users?


    To start tracking your user, you need to add the user to your company’s Desklog account. An auto-generated email will be sent to the user with credentials(Username, Password). This will enable the user to login to the Desklog home page. Finally, this allows you to track your user activities via Desklog.

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