{"id":4206,"date":"2026-03-04T06:09:27","date_gmt":"2026-03-04T06:09:27","guid":{"rendered":"https:\/\/desklog.io\/help\/?p=4206"},"modified":"2026-03-04T08:08:31","modified_gmt":"2026-03-04T08:08:31","slug":"calculate-efficiency-in-desklog","status":"publish","type":"post","link":"https:\/\/desklog.io\/help\/productivity\/calculate-efficiency-in-desklog\/","title":{"rendered":"How to Calculate Employee Efficiecy\u00a0?"},"content":{"rendered":"\n<h1 class=\"wp-block-heading\"><\/h1>\n\n\n\n<p>In Desklog, employee efficiency is calculated by comparing an Efficiency Criteria against a selected Base Metric.<\/p>\n\n\n\n<p>This flexible model allows administrators to define what \u201cefficiency\u201d means for their organization. Follow this help page to <a href=\"https:\/\/desklog.io\/help\/productivity\/how-to-configure-employee-efficiency-settings\/\">configure employee efficiency<\/a>.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Standard Efficiency Formula<\/strong><\/h2>\n\n\n\n<p>Efficiency (%) = (Efficiency Criteria \u00f7 Base Metric) \u00d7 100<\/p>\n\n\n\n<p>Admins can choose:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>which metric should act as the Efficiency Criteria, and<\/li>\n\n\n\n<li>which metric should act as the Base Metric,<\/li>\n<\/ul>\n\n\n\n<p>and apply the same configuration to all users if required.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Efficiency Criteria<\/strong><\/h3>\n\n\n\n<p>The metric that represents the actual performance or effort. It is compared with the selected base metric.<\/p>\n\n\n\n<p>Available efficiency criteria:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Task Spent<\/li>\n\n\n\n<li>Task Assigned<\/li>\n\n\n\n<li>Productive Time<\/li>\n\n\n\n<li>Focus Time<\/li>\n\n\n\n<li>At Work<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Base Metric<\/strong><\/h3>\n\n\n\n<p>The reference value used to evaluate performance.<\/p>\n\n\n\n<p>Available base metrics:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>At Work<\/li>\n\n\n\n<li>Productive Time<\/li>\n\n\n\n<li>Task Spent<\/li>\n\n\n\n<li>Task Assigned<\/li>\n\n\n\n<li>Minimum Working Hours<\/li>\n<\/ul>\n\n\n\n<p><strong>Important Rule<\/strong><\/p>\n\n\n\n<p>The same metric cannot be selected as both the Efficiency Criteria and the Base Metric. For example: If At Work is selected as the base metric, it cannot also be selected as the efficiency criteria.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Metric Definitions and Formulas<\/strong><\/h2>\n\n\n\n<p>Below is a detailed explanation of each metric and how it is used in efficiency calculations.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>1. Task Spent<\/strong><\/h3>\n\n\n\n<p>Task Spent is the total time an employee has actively spent working on assigned tasks.<\/p>\n\n\n\n<p><strong>When used as Efficiency Criteria<\/strong><\/p>\n\n\n\n<p>Task Spent Efficiency (%) = (Task Spent \u00f7 Base Metric) \u00d7 100<\/p>\n\n\n\n<p><strong>Example<\/strong><\/p>\n\n\n\n<p>If:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Task Spent = 6 hours<\/li>\n\n\n\n<li>Base Metric = 8 hours<\/li>\n<\/ul>\n\n\n\n<p><strong>Efficiency = (6 \u00f7 8) \u00d7 100 = 75%<\/strong><\/p>\n\n\n\n<p>This shows how much of the assigned task time has actually been completed.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>2. Task Assigned<\/strong><\/h3>\n\n\n\n<p>Task Assigned is the total time allocated or estimated for completing assigned tasks.<\/p>\n\n\n\n<p><strong>When used as Efficiency Criteria<\/strong><\/p>\n\n\n\n<p>Task Assigned Efficiency (%) = (Task Assigned \u00f7 Base Metric) \u00d7 100<\/p>\n\n\n\n<p><strong>Example<\/strong><\/p>\n\n\n\n<p>If:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Task Assigned = 7 hours<\/li>\n\n\n\n<li>Base Metric = 8 hours<\/li>\n<\/ul>\n\n\n\n<p><strong>Efficiency = (7 \u00f7 8) \u00d7 100 = 87.5%<\/strong><\/p>\n\n\n\n<p>This shows how well the employee\u2019s workload is aligned with their available working time.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>3. Productive Time<\/strong><\/h3>\n\n\n\n<p>Productive Time is the duration spent on approved productive applications and tools.<\/p>\n\n\n\n<p><strong>When used as Efficiency Criteria<\/strong><\/p>\n\n\n\n<p>Productive Time Efficiency (%) = (Productive Time \u00f7 Base Metric) \u00d7 100<\/p>\n\n\n\n<p><strong>Example<\/strong><\/p>\n\n\n\n<p>If:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Productive Time = 5.5 hours<\/li>\n\n\n\n<li>Base Metric = 8 hours<\/li>\n<\/ul>\n\n\n\n<p><strong>Efficiency = (5.5 \u00f7 8) \u00d7 100 = 68.75%<\/strong><\/p>\n\n\n\n<p>This indicates how much of the employee\u2019s work time was spent on productive activities.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>4. Focus Time<\/strong><\/h3>\n\n\n\n<p>Focus Time represents the periods during which the employee is fully active and engaged in work.<\/p>\n\n\n\n<p><strong>When used as Efficiency Criteria<\/strong><\/p>\n\n\n\n<p>Focus Time Efficiency (%) = (Focus Time \u00f7 Base Metric) \u00d7 100<\/p>\n\n\n\n<p><strong>Example<\/strong><\/p>\n\n\n\n<p>If:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Focus Time = 4.5 hours<\/li>\n\n\n\n<li>Base Metric = 8 hours<\/li>\n<\/ul>\n\n\n\n<p><strong>Efficiency = (4.5 \u00f7 8) \u00d7 100 = 56.25%<\/strong><\/p>\n\n\n\n<p>This helps identify how much uninterrupted or active work time an employee achieves.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>5. At Work<\/strong><\/h3>\n\n\n\n<p>At Work represents the total working presence time.<\/p>\n\n\n\n<p>The calculation of \u201cAt Work\u201d is fully configurable by administrators (for example, based on activity, idle thresholds, or custom rules).<\/p>\n\n\n\n<p><strong>When used as Efficiency Criteria<\/strong><\/p>\n\n\n\n<p>At Work Efficiency (%) = (At Work \u00f7 Base Metric) \u00d7 100<\/p>\n\n\n\n<p><strong>Example<\/strong><\/p>\n\n\n\n<p>If:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>At Work = 7.5 hours<\/li>\n\n\n\n<li>Base Metric = 8 hours<\/li>\n<\/ul>\n\n\n\n<p><strong>Efficiency = (7.5 \u00f7 8) \u00d7 100 = 93.75%<\/strong><\/p>\n\n\n\n<p>This shows how closely the employee\u2019s actual working presence matches the required working hours.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>6. Minimum Working Hours (as Base Metric)<\/strong><\/h3>\n\n\n\n<p>Minimum Working Hours is the expected or required daily working duration defined by your organization.<\/p>\n\n\n\n<p>This metric is used <strong>only as a base metric<\/strong>, not as an efficiency criteria.<\/p>\n\n\n\n<p><strong>Example<\/strong><\/p>\n\n\n\n<p>If:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Productive Time = 6 hours<\/li>\n\n\n\n<li>Minimum Working Hours = 8 hours<\/li>\n<\/ul>\n\n\n\n<p><strong>Efficiency = (6 \u00f7 8) \u00d7 100 = 75%<\/strong><\/p>\n\n\n\n<p>This helps evaluate performance against official working expectations.<\/p>\n\n\n\n<p><\/p>\n\n\n\n<p><\/p>\n","protected":false},"excerpt":{"rendered":"<p>In Desklog, employee efficiency is calculated by comparing an Efficiency Criteria against a selected Base Metric. This flexible model allows administrators to define what \u201cefficiency\u201d means for their organization. Follow this help page to configure employee efficiency. Standard Efficiency Formula &hellip; <a href=\"https:\/\/desklog.io\/help\/productivity\/calculate-efficiency-in-desklog\/\">Continued<\/a><\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[23],"tags":[],"class_list":["post-4206","post","type-post","status-publish","format-standard","hentry","category-productivity-settings"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.1.1 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How to Calculate Employee Efficiecy\u00a0? - Desklog Productivity Help<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/desklog.io\/help\/productivity\/calculate-efficiency-in-desklog\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to Calculate Employee Efficiecy\u00a0? - Desklog Productivity Help\" \/>\n<meta property=\"og:description\" content=\"In Desklog, employee efficiency is calculated by comparing an Efficiency Criteria against a selected Base Metric. 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