How Desklog Absence and Attendance Management works?

Attendance

Click on the Attendance menu to view the two sub menus like Absence Calendar and Attendance Report to manage the attendance tracking system.

  • Attendance Reports
  • Absence Calendar
  • Attendance Report

    Click on the Attendance Report submodule to track and manage daily, weekly, and monthly attendance reports. Click on the tabs as shown in the below screenshot.

    Attendance report_1

    Day

    Click on the “Day” tab to track the daily attendance report as shown in the below screenshot.

    Attendance-report-2

    As shown in the above screenshot, it displays the “First-In” and “Last- Out” of all the employees. It also shows whether the employee is early or late during the entry or exit time with respect to the time settings done for work start time and work end time.

    Week

    Click on the “Week” tab to view the attendance report of all the completed and ongoing week. It indicates absent or present against each day of the week for all the listed employees as shown in the below screenshot.

    Attendance report_3

    To scroll up/down the week, click on the up/down arrow as highlighted near to week tab as shown in the above screenshot.

    Month

    Click on the Month tab to view the monthly attendance report as shown in the below screenshot.

    Attendance-report_4

    The above screenshot displays the below details:

  • Total Working Days: The number of working days per month for the employee
  • Attended Days: The number of worked days per month for the employee
  • Allowed Leaves: Number of allowed leaves for the employee per month
  • Total Leaves: The total number of paid and unpaid leaves availed by the employee per month
  • Paid Leaves: The number of paid leaves availed by the employee per month
  • Unpaid Leaves: The number of unpaid leaves availed by the employee per month
  • Note: The total number of working days and the allowed leaves can be configured under working hours settings.

    Absence Calendar

    Click on the Absence Calendar sub-menu to view and apply the leave or to add the away time for the team or any specific employee.

    Click on the tabs on the top right corner as shown in the below screenshot.

    Absence-Calendar-1


    Week:

    Click on the “Week” tab to add the away time against each employee for any particular day or specific days of the week.

    Absence-Calendar 2

    Click on the space as highlighted in the screenshot and it opens up the add away time dialog box to add the away time as shown in the below screenshot.

    Absence-Calendar-3

    Enter the following details as shown in the screenshot

  • Away Time Type: Select the away time type
  • Description: Enter the leave details
  • From Date: Select the From Date of the leave (away time)
  • To Date: Select the To Date of the leave (away time)
  • Click on the save button to add the away time for the specific week or any day(s) of the week against each employee.

    Month:

    Click on the “Month” tab to add the away time for the specific month. Click on any day of the month as highlighted in the below screenshot.

    Absence-Calendar-4

    Add away time dialog box opens up and choose the employee or the team members for those the away time has to be added. Enter the details as shown under section 10.4.2.1 and refer to the below screenshot.

    Absence-Calendar-5

    Add Away Time

    Click on the “Add Away Time” tab to directly add the away time for any specific employee or the team members. Choose the employee or the team members for those the away time has to be added. Enter the details as shown under section 10.4.2.1

    Absence-Calendar-6

    Check FAQ section for more details Click here

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